Description
POSITION SUMMARY
The Administrative Specialist serves as a versatile, cross-trained resource across the
organization’s administrative functions. This role is designed to provide reliable support and backup
coverage to office staff during periods of time off, family leave, and employee transitions. Working
under the direction of Celena Hefner, the Administrative Specialist will develop proficiency in
accounts payable, accounts receivable, daily banking, cattle tracking, cattle procurement support,
and other critical administrative processes across all companies within the Beef Northwest family of
operations.
WORK ENVIRONMENT
This position is based in Beef Northwest’s North Powder, Oregon office and operates in a
professional office environment. The role requires regular collaboration with administrative and
operational teams across all BNW companies and locations. The position demands flexibility and a
willingness to shift focus between functions as business needs require.
KEY RESPONSIBILITIES
Accounts Payable & Receivable
• Train on and perform accounts payable processing for all companies, including invoice entry,
coding, approval workflows, and payment processing.
• Train on and perform accounts receivable functions for all companies, including invoicing,
payment application, and collections follow-up.
• Ensure timely and accurate processing of all payable and receivable transactions during
backup coverage periods.
Daily Banking
• Learn and execute daily banking procedures for all companies, including deposits, transfers,
reconciliation activities, and cash management tasks.
• Maintain accurate records and documentation supporting all daily banking transactions.
Cattle Tracking
Beef Northwest Feeders | Confidential | Page 2
• Train on cattle tracking systems and processes for all companies, including inventory
management, movement records, and related data entry.
• Maintain accurate and up-to-date cattle records to support operational and financial reporting
needs.
• Coordinate with feedyard and operations personnel to ensure data integrity in all cattle
tracking systems.
Cattle Procurement Support
• Learn all functions of the cattle procurement team, including cattle purchase processing,
contract documentation, and vendor communication.
• Provide administrative support to the procurement team during peak periods and staff
absences.
• Assist with maintaining procurement records, tracking shipments, and supporting buyer
communications as needed.
Cross-Functional Administrative Support
• Serve as primary backup for all administrative positions within the North Powder office,
ensuring seamless continuity of operations during staff absences.
• Provide coverage and support during employee time off, family leaves, and transition periods
associated with staff turnover.
• Maintain thorough working knowledge of all administrative workflows and systems to enable
effective backup support at any time.
• Assist with special projects, process improvement initiatives, and other duties as assigned.
Requirements
QUALIFICATIONS
• High school diploma or equivalent required; associate’s or bachelor’s degree in Business
Administration, Accounting, or related field preferred.
• 2–4 years of administrative, accounting, or office support experience preferred.
• Proficiency in Microsoft Office Suite, particularly Excel and Outlook.
• Experience with accounting software and/or ERP systems preferred.
• Strong organizational skills with the ability to manage multiple tasks and priorities
simultaneously.
• Excellent attention to detail and commitment to accuracy.
• Strong interpersonal and communication skills, with the ability to work collaboratively across
teams and departments.
• Self-motivated learner with a demonstrated ability to quickly absorb new processes and
systems.
• Agricultural industry experience a plus but not required.
COMPETENCIES
• Adaptability: Demonstrates flexibility and willingness to shift between diverse administrative
functions as business needs dictate, maintaining a positive and solutions-oriented approach.
• Reliability: Provides dependable backup coverage across all administrative roles, ensuring
continuity of operations during planned and unplanned staff absences.
Skills Required
- High school diploma or equivalent
- Associate's or bachelor's degree in Business Administration, Accounting, or related field
- 2-4 years of administrative, accounting, or office support experience
- Proficiency in Microsoft Office Suite, particularly Excel and Outlook
- Experience with accounting software and/or ERP systems
- Strong organizational skills and ability to manage multiple tasks and priorities
- Excellent attention to detail and commitment to accuracy
- Strong interpersonal and communication skills
- Self-motivated learner able to quickly absorb new processes and systems
- Agricultural industry experience
What We Do
Beef Northwest Feeders is a diversified agribusiness and progressive cattle feeding company operating across Washington, Eastern Oregon, and Idaho. Committed to profitability and sustainability through operational excellence, they specialize in high-quality beef production using advanced animal husbandry and technology. They serve a diverse range of clients, from small family ranches to large investors, while focusing on animal welfare and food safety.
