Administration Specialist

Posted 5 Days Ago
Be an Early Applicant
Warsaw, Warszawa, Mazowieckie, POL
In-Office
Mid level
Fintech
The Role
Perform document processing and record-keeping for customer accounts, enter and update account information, record transactions, respond to customer inquiries, resolve problems, prepare reports, and provide general administrative support.
Summary Generated by Built In

At U.S. Bank, we’re on a journey to do our best. Helping the customers and businesses we serve to make better and smarter financial decisions, enabling the communities we support to grow and succeed in the right ways, all more confidently and more often—that’s what we call the courage to thrive.   We believe it takes all of us to bring our shared ambition to life, and each person is unique in their potential. A career with U.S. Bank gives you a wide, ever-growing range of opportunities to discover what makes you thrive. Try new things, learn new skills and discover what you excel at—all from Day One.


As a wholly owned subsidiary of U.S. Bank, Elavon is committed to building the platforms and ecosystems that help over 1.5 million customers around the world to achieve their financial goals—no matter what they need. From transaction processing to customer service, to driving innovation and launching new products, we’re building a range of tailored payment solutions powered by the latest technology. As part of our team, you can explore what motivates and energizes your career goals: partnering with our customers, our communities, and each other.


We actively uphold transparent and fair hiring practices that support individual opportunity, inclusive culture, and career mobility across all levels of our organisation.

We offer meaningful opportunities for growth, a culture of inclusion, and a strong commitment to transparency and integrity in everything we do.

Job Description
Performs a variety of document processing and record keeping tasks associated with customer accounts that require a thorough knowledge of products and services in the assigned area. Duties may include entering new account information; changing information on existing accounts; recording transactions; answering customer inquiries; receiving, classifying, consolidating and summarizing documents and information; completing reports and providing administrative support. Responsibilities may also include customer service duties such as answering customer inquiries, resolving customer problems and responding to customer requests for information.
Basic Qualifications
- High school diploma or equivalent
- Typically three to five years of clerical and customer service experience
Preferred Skills/Experience
- Thorough knowledge of products, services, terminology, procedures and systems related to assigned area
- Strong customer service skills
- Ability to manage multiple projects and deadlines simultaneously while maintaining a high level of customer service
- Ability to identify and resolve/escalate complex problems
- Proficient computer navigation skills using a variety of software packages including Microsoft Office applications
- Effective verbal and written communication skills

Accessibility

We are committed to providing an inclusive and accessible recruitment experience. If you need adjustments at any stage of the application or hiring process, please contact your recruiter for guidance and support.

Total Rewards

U.S. Bank is committed to fair, equitable, and transparent compensation practices in line with local regulatory and legal requirements. Our total rewards approach is designed to attract, retain, and support top talent while ensuring equal pay for work of equal value.


We offer a market-competitive compensation package that includes:

  • Clearly defined salary ranges aligned with industry benchmarks and internal equity standards.

  • Performance-based incentives for eligible employees (as defined by relevant plan rules), awarded through transparent, objective criteria that recognize both individual and company performance.

  • Inclusive equitable benefits that are accessible to all employees and focused around our 3 main pillars of financial wellbeing, health & wellness).

  • Continuous development opportunities including training, education support, and career progression pathways based on inclusive and transparent criteria.

  • Employee recognition programs that celebrate achievements and milestones for all.


We regularly review our compensation and benefits to ensure they remain competitive, inclusive, and responsive to employee needs and market trends. Further details of the compensation package will be provided upon application.

We encourage candidates to explore the full value of our offer, including monetary and non-monetary benefits, at Employee benefits and development | U.S. Bank | Elavon.

 

Closing Date

Posting may be closed earlier due to high volume of applicants.


We aim to provide timely updates throughout the process and encourage early applications to ensure consideration.

Skills Required

  • High school diploma or equivalent
  • Three to five years of clerical and customer service experience
  • Thorough knowledge of products, services, terminology, procedures and systems related to assigned area
  • Strong customer service skills
  • Ability to manage multiple projects and deadlines while maintaining high customer service
  • Ability to identify and resolve or escalate complex problems
  • Proficient computer navigation skills using a variety of software packages including Microsoft Office applications
  • Effective verbal and written communication skills

Elavon, Inc. Compensation & Benefits Highlights

The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Elavon, Inc. and has not been reviewed or approved by Elavon, Inc..

  • Retirement Support Retirement programs through the parent bank include a 401(k) match with immediate vesting and a company‑funded pension, strengthening long‑term financial security. Additional financial‑protection programs complement these offerings.
  • Leave & Time Off Breadth PTO, paid holidays (including a personal holiday), paid volunteer time, and an option to purchase extra vacation indicate broad time‑off coverage. These features support work–life balance across roles.
  • Parental & Family Support Paid parental leave for all U.S.-based parents and additional paid pregnancy disability leave, plus adoption and surrogacy reimbursement, provide robust family support. These programs sit alongside standard medical, dental, and vision options.

Elavon, Inc. Insights

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The Company
HQ: Atlanta, Georgia
4,632 Employees
Year Founded: 1991

What We Do

YOUR ELAVON We pride ourselves on delivering exceptional payment experiences, whether customers tap, insert, or swipe. Pay online, mobile, or in-person. Our fast and secure payment solutions are tailored to meet the needs of any business. For more than 30 years, Elavon has been a leader in payment processing. Backed by cutting-edge software and technologies, we serve more than 1.5 million customers across 36 countries. We grow with you — whether your business is large or small, local or international. We help you drive revenue and customer satisfaction with our tailored solutions that are designed to meet the needs of your industry. Visit elavon.com or call 1-877-754-1095* to learn more about our wide range of innovative solutions and services. Discover how our customer-first approach will help you grow your business, set you apart from competitors and strengthen your brand. * We accept relay calls ELAVON BY THE NUMBERS* • A global leader in payment processing for more than 30 years • Consistently rated among the top five global payment providers in the world • Backed by the strength and stability of U.S. Bank, the fifth largest commercial bank in the U.S. • More than 1.5 million customers in over 36 countries • Processing more than 6.2B total transactions annually in over 131 currencies • Partnerships with more than 650 banks worldwide • Multilingual customer service available 24/7/365 * Nilson Report, 2020/2021

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