The Role
Manage daily office administration and operations, including calls, visitors, policies, facilities, procurement, inventory, petty cash, mail, billing, housekeeping, employee induction, and asset control. Prepare finance and expense reports, coordinate maintenance and renovations, supervise administrative activities, and improve office processes. Requires strong communication, organization, analytical, problem-solving, teamwork, and MS Office skills.
Summary Generated by Built In
- Answer phone calls, provide information to callers or connect callers to appropriate people
- Greet and provide general support to visitors
- Develop, implement and improve office policies and procedures
- Planning and preparing monthly reports pertaining to finance required for maintaining office infrastructure and facilities
- Purchase materials and plan inventory
- Acting as an info-hub for providing administration related information and supervising administrative activities like general admin, verification of stationery stock, petty cash, courier, housekeeping, etc.
- Handling office operations confidential mails, quotations, monthly billing, cheques, etc.
- Manage administrative activities involving purchase of equipment, maintenance of procurement, housekeeping, employee induction etc.
- Taking care of office operations to ensure the office operates smoothly. This includes facilities management, fixed asset control & inventory, office cleaning & inspection and office fit out & renovation
- Prepare regular reports on expenses
Requirements
- Proven work experience as an Administrative Executive or similar role
- In-depth understanding of office management and daily operations
- Hands on experience with MS Office
- Excellent verbal and written communication skills
- Demonstrated strong organizational skills, including time management and ability to prioritize and manage a range of tasks pro-actively.
- logical thinking and problem solving skills
- Excellent analytical and team management skills
- Improve operational management systems, processes and best practices
Skills Required
- Proven work experience as an Administrative Executive or in a similar role
- In-depth understanding of office management and daily operations
- Hands-on experience with MS Office
- Excellent verbal and written communication skills
- Strong organizational skills, including time management and prioritization
- Logical thinking and problem-solving skills
- Excellent analytical and team management skills
- Ability to improve operational management systems, processes, and best practices
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The Company
What We Do
WIPLON, a WIPL company, provides cloud infrastructure and managed services for businesses. Its offerings include managed and cloud VPS, shared and dedicated servers, web hosting, domain services, AWS management and cost optimization, backup solutions, and 24/7 technical support. The company helps organizations scale through cloud transformation and manages mission-critical servers, clusters, GPUs, and cloud environments for customers across India and AMEA.
