Administration Officer

Every institution values excellence. What matters most is why. 
Griffith was created to be a different type of university. You’ll find we’re about leading research, academic excellence, and the transformative power of education. But what sets us apart is why those things matter and how you’ll achieve them. 

Why? Griffith brings together exceptional minds like yours from across the globe and from all walks of life. Here, we do incredible work, questioning and challenging, always in the pursuit of excellence. 

About the Opportunity 

The Griffith School of Engineering and Built Environment (EBE) offers a broad range of engineering programs and has an active research culture which has helped foster strong links with high schools and community groups plus key industries on a local, national and global level. 

As an Administration Officer, you’ll take on complex local and global challenges, using your skills and experience to drive meaningful changes.

Working as part of a cross-campus team, you will contribute to addressing local and University-wide challenges by providing high-quality administrative support. The role will support compliance requirements, facilitate change initiatives, and contribute to the continuous improvement of School operations.

A key focus of the position is supporting research activities within the school, including PhD student engagement initiatives, providing administrative support to the Deputy Head of School (Research), and assisting with the coordination and delivery of research-related events and programs, such as the Three-Minute Thesis (3MT) competition.

Here’s how you’ll make it matter: 

• Provide high-quality administrative support across a broad range of functions, including travel and space management, records management, information coordination, and maintain, review and suggest improvements of administrative processes and procedures.
• Undertake routine research and project support activities, including data collection, record keeping, and preparing professional correspondence, reports, presentations, and project applications. 
• Coordinate and support the planning and delivery of events, high school visits, workshops and other activities in the School.
• Provide secretariat support to committees, working groups and project teams, including coordinating meetings, preparing agendas and minutes, and monitoring the completion of action items
• Develop and maintain databases and online systems, process procurement and financial transactions through University finance systems (e.g. payment and invoice requests) and contribute to the testing and implementation of new or upgraded business systems as required.
• Provide advice and guidance on administrative policies and procedures while contributing to the review, development, and continuous improvement of organisational policies, processes and administrative practices.

About you
What matters most is your drive to create a brighter future that benefits all. Through our core principles of excellence, ethics and engagement, you’ll thrive on seeing the direct and lasting impact you’ll have on every community and every future.

This position serves as the first point of contact for both internal and external stakeholders.  As such, professionalism, strong organisational skills, exceptional customer service and a positive, solutions-focused approach are essential to building effective relationships and delivering high-quality support. Additionally, the role is part of a broader school team, requiring the ability to support cross-campus functions and contribute to team cohesion through open, clear and effective communication. 

You will also have:

• An advanced diploma qualification and at least two years relevant work experience, or an equivalent combination of relevant skills, knowledge and experience. 
• Demonstrated experience providing high-level administrative support, including  travel management, records administration, procurement, recruitment coordination, project support, information management, and continuous process improvement.
• Strong organisational, written and verbal communication skills, with experience preparing professional correspondence, reports, presentations, meeting agendas and minutes, along with the ability to interpret procedures, contribute to policy implementation and provide clear advice and recommendations.
• Proficiency in the use of enterprise systems, including finance, human resources, recruitment and records management platforms, with experience processing invoices, procurement activities and other administrative transactions.
• Proven ability to build and maintain effective relationships with internal and external stakeholders, support committees and working groups, coordinate events, assist with staff training,and contribute positively to a collaborative team environment.
• A demonstrated commitment to continuous learning, adaptability and professional development, with the ability to identify opportunities for improvement and embrace new ways of working.

What we can offer
This is a fixed-term, 12-month, full-time position primarily based at Griffith University Brisbane South (Nathan). As Griffith is a multi-site university, you may be required to work across other locations.

Griffith University’s sites are located on the lands of the Yugarabul, Yuggera, Jagera, Turrbal, Yugambeh and Kombumerri peoples.

Salary

HEW 5 – Base range - $82,415.66 - $92,456.55 + 17% superannuation. Full package range - $96,426.31 - $108,174.16.

Why join Griffith? 
 
As a values-led organisation, at Griffith University, we've worked hard to create a dynamic and strong organisational culture. We offer: 

• Wide range of Learning and Development opportunities 

• Mix of on campus and work from home options available and a supportive work environment 

• Salary packaging options and corporate health discounts 

• Generous leave entitlements including paid parental leave and leave loading 

• Support with future learning opportunities through our educational staff assistance scheme 

• Opportunities for internal mobility 

• Health Safety and Wellbeing initiatives – on campus Gym facilities 

At Griffith, we’re committed to providing a safe and inclusive environment for all - whoever you are and wherever you’re from. If you require any accommodations, we welcome you to let us know so we can work with you to participate fully in our recruitment experience.

Griffith University values diversity, inclusion and flexibility and we encourage Aboriginal and Torres Strait Islander, and people of all backgrounds to apply. For more information please visit our Equity, Diversity and Inclusion page. Our University is committed to fostering a safe, respectful and inclusive community for all. In alignment with the National Higher Education Code to Prevent and Respond to Gender-based Violence (2025), Griffith University includes a declaration as part of the recruitment journey to uphold the values and standards of our community. Griffith University also maintains a strict zero-tolerance policy against all forms of modern slavery. For more information, please refer to Griffith’s Modern Slavery Policy. 

How to apply 

Please submit your application online and ensure it includes the following: 

• A covering letter outlining your suitability for the role please refer to the qualifications above and the position description.

• Current curriculum vitae/resume including full contact details 

For application and recruitment advice please reach out to Laura Whitworth, Talent Acquisition Partner on [email protected]

Closing date: Monday 17 August at 11:59pm. All applications must be submitted online.