The Role
Manage end-to-end administrative operations for the Mumbai office including facility and vendor management, travel coordination, compliance, employee engagement, and continuous improvement of administrative processes to ensure a safe, efficient, and positive workplace.
Summary Generated by Built In
Job Description
Position Title: Administration Manager
Location: Mumbai
Department: Administration
Reporting To: Managing Director
Employment Type: Full-time
A. Company Overview
FoodChain ID is a global leader in food safety, regulatory compliance, and sustainability solutions. We support organizations across the food and agriculture value chain with certification, advisory, and data-driven services that help bring safe, compliant, and sustainable products to market.
With teams across the globe, we combine deep technical expertise with practical, market-focused solutions to help customers navigate complex regulatory and certification landscapes.
B. Role Overview
The Admin Manager will be responsible for managing end-to-end administrative operations for FoodChain ID India, ensuring efficient facility management, seamless travel coordination, and a high-quality employee experience. The role focuses on creating a safe, productive, and engaging workplace environment while optimizing administrative processes, vendor management, and cost efficiency.
C. Key Responsibilities
D. Qualifications & Experience
E. Core Competencies
F. Why Join Us?
Position Title: Administration Manager
Location: Mumbai
Department: Administration
Reporting To: Managing Director
Employment Type: Full-time
A. Company Overview
FoodChain ID is a global leader in food safety, regulatory compliance, and sustainability solutions. We support organizations across the food and agriculture value chain with certification, advisory, and data-driven services that help bring safe, compliant, and sustainable products to market.
With teams across the globe, we combine deep technical expertise with practical, market-focused solutions to help customers navigate complex regulatory and certification landscapes.
B. Role Overview
The Admin Manager will be responsible for managing end-to-end administrative operations for FoodChain ID India, ensuring efficient facility management, seamless travel coordination, and a high-quality employee experience. The role focuses on creating a safe, productive, and engaging workplace environment while optimizing administrative processes, vendor management, and cost efficiency.
C. Key Responsibilities
- Facility Management:
i) Oversee day-to-day office operations including maintenance, housekeeping, security, and utilities
ii) Ensure IT and workplace infrastructure (meeting rooms, equipment, etc.) are fully functional
iii) Ensure compliance with health, safety, and audit standards (important for certification environment)
- Vendor & Stakeholder Management:
i) Identify, onboard, and manage third-party vendors (facility, travel, event partners)
ii) Collaborate with internal stakeholders (HR, Finance, IT) needs for seamless operations
iii) Negotiate contracts, AMC, repairs and renewal terms
- Travel Management:
i) Manage end-to-end travel requirements. Coordinate flight bookings, visa processing, hotel accommodation, and local logistics
ii) Ensure compliance with company travel policies and optimize travel costs
iii) Maintain accurate MIS, travel records, reports, and expense tracking
- Employee Engagement & Workplace Experience:
i) Plan and execute employee engagement programs, events, and team-building activities
ii) Support HR in creating a positive workplace culture and employee experience
iii) Organize celebrations, recognition initiatives, and wellness programs
iv) Coordinate internal communications related to events, policies, and workplace updates
v) Manage office ambience initiatives (branding, décor, festive activities)
vi) Support onboarding logistics and employee support services
- Compliance & Administration:
i) Maintain documentation of vendor contracts, agreements, and facility compliance
ii) Support all event/audit processes (internal/external)
iii) Drive continuous improvement in administrative processes and systems
D. Qualifications & Experience
- Bachelor’s degree
- 5–6 years of experience in Administration / Facilities / Travel Management
- Strong vendor management & negotiation skills
- Good communication & stakeholder management
- Strong planning, multitasking, and problem-solving skills
- Knowledge of compliance and workplace safety standards
E. Core Competencies
- Excellent interpersonal and communication skills
- Execution-focused and reliable
- Fluent in English with the ability to collaborate effectively
- Detail-oriented, Calm under pressure
- Ability to work independently
- Strong organizational and multitasking skills
- Stakeholder management
- Confidentiality and integrity
- People-focused with strong service mindset
F. Why Join Us?
- Opportunity to work in a globally recognized food certification organization
- Exposure to regional and global functions
- Employee friendly work environment
- Collaborative, values-driven, high energy work environment
- Competitive compensation and growth opportunities
Skills Required
- Bachelor's degree
- 5-6 years experience in Administration, Facilities, or Travel Management
- Strong vendor management and negotiation skills
- Experience managing facility operations (maintenance, housekeeping, security, utilities)
- Experience in travel management including flight bookings, visa processing, and accommodation coordination
- Knowledge of compliance, workplace safety and audit standards
- Strong communication and stakeholder management skills
- Strong planning, multitasking, and problem-solving skills
- Experience planning and executing employee engagement programs and events
- Ability to work independently, maintain confidentiality and integrity
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The Company
What We Do
FoodChain ID has been providing integrated food safety, quality and sustainability services to the global agrifoods industry since 1996. Serving more than 30,000 clients in over 100 countries, FoodChain ID provides expertise and technology-driven services that support the production of safe, ethical, and sustainable food throughout the world
