Job Description
Position: Admin Intern
Location: Madrid
Start date: ASAP
Join vivo Europe
vivo is a global technology company focused on smart devices and intelligent services. Founded over 20 years ago and headquartered in Dongguan, China, vivo has grown into a global brand with over 300 million active users worldwide and a strong focus on research, innovation, and product development.
In Europe, we are building a multicultural team with colleagues from 15 nationalities and counting. We believe in openness, ownership, continuous learning, and creating a workplace where people feel respected, heard, and supported.
One dream. One team.
At vivo, we care about doing the right things and doing things right. We value people who are curious, practical, reliable, and ready to help make everyday work smoother for everyone around them.
If you enjoy organizing things, solving small but important problems, supporting people, and being part of an international office environment, this internship could be a great fit.
The role in one line
You will support the daily running of our Madrid office, helping with office administration, apartment coordination, basic IT support, invoices, logistics, and team activities.
What you’ll do
Office & Admin Support
- Help keep the Madrid office organized, well-stocked, and running smoothly.
- Manage office supplies, track inventory, and support purchasing when needed.
- Handle incoming and outgoing mail, courier packages, and deliveries.
- Support general office coordination and day-to-day admin tasks.
Apartment & Invoice Management
- Collect, review, and organize rent and utility invoices for company apartments.
- Coordinate with the Finance team to support timely and accurate payments.
- Keep apartment-related documents and records properly updated.
Basic IT Support
- Support colleagues with simple IT issues such as printer setup, Wi-Fi connection, and meeting room equipment.
- Coordinate with external IT support when more complex technical issues come up.
- Help ensure meeting rooms and office equipment are ready to use.
Team Engagement
- Help plan and organize monthly office Happy Hours.
- Support small team activities and internal events that bring people together.
What you’ll bring
- Fluent or strong working ability in Spanish, Chinese, and English.
- Currently studying or recently graduated.
- Available to work part-time or full-time during the week.
- Comfortable using Excel, PowerPoint, and basic office tools.
- Interest in office operations, administration, people support, or workplace coordination.
- Good attention to detail, especially when working with invoices, numbers, and documents.
- A reliable, proactive, and hands-on attitude.
- Ability to handle confidential information responsibly.
- A helpful mindset and willingness to support colleagues with everyday office needs.
What you’ll gain
- First-hand experience in the daily operations of an international company.
- Exposure to office administration, finance coordination, procurement, logistics, and team engagement.
- The chance to work in a multicultural environment with colleagues across Europe.
- Practical experience that will help you build confidence, structure, and professional workplace skills.
Ready to join us?
If this sounds like your next step, send us your application through this link.
Skills Required
- Fluent or strong working ability in Spanish, Chinese, and English
- Currently studying or recently graduated
- Available to work part-time or full-time during the week
- Comfortable using Excel, PowerPoint, and basic office tools
- Interest in office operations, administration, people support, or workplace coordination
- Good attention to detail, especially when working with invoices, numbers, and documents
- Reliable, proactive, and hands-on attitude
- Ability to handle confidential information responsibly
- Helpful mindset and willingness to support colleagues with everyday office needs
What We Do
vivo is a technology company that creates great products based on a design-driven value, with smart devices and intelligent services as its core. The company aims to build a bridge between humans and the digital world. Through unique creativity, vivo provides users with an increasingly convenient mobile and digital life. vivo has over 18,000 employees across the globe. While bringing together and developing the best local talents to deliver excellence, vivo is supported by a network of 10 R&D centers in Shenzhen, Dongguan, Nanjing, Beijing, Hangzhou, Shanghai, Xi'an, Taipei, Tokyo and San Diego, focusing on the development of state-of-the-art consumer technologies, including 5G, artificial intelligence, industrial design, imaging system and other up-and-coming technologies. vivo has also set up 7 production bases (including brand-authorized manufacturing centers), across China, South- and Southeast Asia, and more regions, with an annual production capacity of nearly 200 million smartphones. As of now, vivo has branched out its sales network across more than 60 countries and regions, and is winning more than 400 million users worldwide with its superior products and services. Following the company's core values, which include Benfen, design-driven value, user-orientation, continuous learning and team spirit. vivo has implemented a sustainable development strategy, with the vision of developing into a healthier, more sustainable world-class corporation. Official Site: www.vivo.com/en Facebook: @vivoGlobal Instagram: @vivo_global
