We are always looking for amazing talent who can contribute to our growth and deliver results! Geotab is seeking a Patent Administration Intern who will provide administrative and operational support to the European Intellectual Property team while gaining hands-on experience in patent administration. If you love working at the intersection of legal administration and technology, and are keen to join an industry leader — we would love to hear from you!
What you’ll do:As a Patent Administration Intern, your key area of responsibility will be supporting the European Intellectual Property team in managing Geotab’s growing European patent portfolio. You will assist with document management, patent records maintenance in the IP management system (Anaqua), docket coordination, and monitoring correspondence with external law firms and patent offices. You will also help prepare reports and administrative summaries, perform data entry and quality checks, and contribute to ad hoc administrative projects and process improvements.
To be successful in this role you will be a detail-oriented and organized self-starter with excellent written and verbal communication skills and the ability to manage multiple tasks simultaneously. In addition, the successful candidate will bring a genuine interest in intellectual property or legal administration and the adaptability to quickly learn new software platforms within a collaborative global team environment.
How you’ll make an impact:- Support the administration of European and International patent matters throughout the patent lifecycle.
- Assist with maintaining accurate patent records in the IP management system (Anaqua).
- Prepare, organize and upload patent-related documentation.
- Monitor correspondence from external law firms and patent offices.
- Assist with filing and organizing electronic records and documentation.
- Help prepare reports, spreadsheets and administrative summaries.
- Perform data entry and quality checks to ensure portfolio accuracy.
- Assist the Intellectual Property European team with ad hoc administrative projects and process improvements.
- Assist with tracking deadlines and maintaining accurate docket information.
- Work closely with and receive direct mentorship and day-to-day coordination from the European Patent Paralegal.
- Currently enrolled in or recently graduated from a Vocational Education and Training (FP) programme (e.g., Administration and Finance or Executive/Management Assistance) or a Bachelor’s degree in Business Administration, Law, Office Administration, International Business, or a related discipline; students or graduates of the Industrial Property Administration (Paralegal) Course offered by the EOI and the Spanish Patent and Trademark Office (OEPM) are encouraged to apply.
- Strong organizational skills and attention to detail.
- Excellent written and verbal communication skills in English.
- Good knowledge of Microsoft Office (Excel, Word, Outlook).
- Ability to manage multiple administrative tasks and meet deadlines.
- Comfortable learning new software and technology platforms.
- Strong analytical and problem-solving skills.
- Ability to work independently while collaborating within a global team.
Skills Required
- Currently enrolled in or recently graduated from a relevant Vocational, Bachelor's, or Paralegal programme
- Strong organizational skills and attention to detail
- Excellent written and verbal communication skills in English
- Good knowledge of Microsoft Office (Excel, Word, Outlook)
- Ability to manage multiple administrative tasks and meet deadlines
- Comfortable learning new software and technology platforms
- Strong analytical and problem-solving skills
- Ability to work independently while collaborating within a global team
- Students or graduates of the Industrial Property Administration (Paralegal) Course by EOI and OEPM
GEOTAB Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about GEOTAB and has not been reviewed or approved by GEOTAB.
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Healthcare Strength — Coverage includes medical, dental, vision, life, disability, and an EAP as part of a comprehensive core package. U.S. offerings are presented as competitive and consistently paired with other core protections.
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Retirement Support — Offerings include a 401(k) with company match in the U.S., with RRSP or pension alternatives in other regions. Retirement savings support is treated as a standard component of total rewards.
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Parental & Family Support — A distinct “baby bonus” for birth or adoption stands out among family‑focused perks. Certain postings and summaries also reference parental leave top‑ups and related supports.
GEOTAB Insights
What We Do
Welcome to Geotab, the #1 commercial telematics company in the world. Geotab is a place where passion, creativity and innovation align. We are committed to advancing technology, empowering businesses and making the roads safer for everyone. Geotab is the world’s leading connected vehicle company for fleets, providing open platform fleet management solutions to businesses of all sizes. Geotab’s intuitive, full-featured solutions are used by over 40,000 customers around the world to help them better manage their drivers and vehicles. With Geotab devices found in over 2 million vehicles, the company processes over 30 billion data points each day to provide insight into productivity, safety, fuel efficiency and more. Geotab’s employees are essential to our success! We strive to put our employees first and are constantly seeking ways to improve workplace culture. Maintaining our unique culture is vital - after all, staff that enjoy their work environment are motivated to reach their full potential. Employee growth and development has long been the basis of our philosophy, as staff are encouraged to carve their own path within the expanding organization. Challenging the status quo and seeking creative ideas is what we do best.
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