OUR PURPOSE IS ‘TO PROTECT’
WE CARE, WE WORK TOGETHER, WE MAKE A DIFFERENCE
Administration Assistant
- Fixed-term Full-Time opportunity | 6 months
- Office based role in Singleton with onsite parking
- Supportive and friendly team environment
About the role:
We’re currently seeking an enthusiastic Administration Assistant to join our Corporate Support Services team. You will provide administration assistance to our Coal Services Health business unit and will be responsible for cleansing and preparation of files, data entry, scanning and archiving in line with the Digitisation work instructions.
About you:
Your education, experience and skills will include:
- Higher School Certificate (or equivalent)
- Excellent attention to detail and accuracy
- Ability to maintain high levels of confidentiality
- Excellent organisation and time management skills
- Intermediate skill level in the use of Microsoft Office Suite products (Word, Excel, PowerPoint and Outlook) with the ability to learn new software as needed
- Demonstrated behaviours aligned to our company values and culture - we care, we work together, we make a difference
What we offer:
- Check out our Benefits page to learn more about our Employee Value Proposition!
- Friendly and supportive team culture
- Fixed-Term, full-time role
- 7.25-hour days, Monday to Friday
- 5 weeks annual leave, 18 days personal leave & 3 days family and emergency leave
- Paid Parental Leave for permanent employees (super paid on paid parental leave)
- Superannuation co-contribution scheme
- Additional company holidays at Easter and Christmas
- Professional Development days
- Reward and Recognition program to celebrate your success
- Retailer discounts through Smart Spending App
About us:
Coal Services is a Specialised Health and Safety Scheme that provides an integrated suite of services to help identify, assess, monitor, and control many risks inherent in the NSW coal mining industry. Our preventative and responsive services in the areas of workplace health and safety, workers compensation, emergency response and training help to deliver on our purpose, 'to protect'. Our purpose, vision and values are aligned to focus on the safety and health of our industry and its workers.
To learn more about Coal Services, visit us at https://www.coalservices.com.au/
Important information re: your application
- Permanent roles are open only to Australian and New Zealand Permanent Residents or Citizens. Visa holders with unlimited right to work in Australia will be considered for Fixed Term Contracts
- Successful applicants will be required to complete a background check (including criminal history and references) prior to commencement of employment
- We take our responsibility to protect the industry that we work in very seriously. Our People, Customers and Community safety and well-being are priorities for us
Please submit your cover letter and resume by 12 October 2026.
Applications may be shortlisted and progressed prior to the closing date.
Skills Required
- Higher School Certificate or equivalent
- Excellent attention to detail and accuracy
- Ability to maintain high levels of confidentiality
- Excellent organisation and time management skills
- Intermediate proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook
- Ability to learn new software as needed
- Behaviours aligned with the company’s values and culture
What We Do
Coal Services is an industry-owned NSW organisation and Specialised Health and Safety Scheme serving the coal mining industry. It provides integrated preventative and responsive services covering workplace health and safety, workers compensation, emergency response, training, occupational health, mines rescue, technical testing, and hygiene and laboratory services. Its purpose is to protect the health and safety of coal-industry workers while supporting safer workplaces and a healthier workforce.
