The Role
Provides administrative and secretarial support to the Guernsey Property team and wider business. Responsibilities include answering calls, maintaining client and matter records, preparing documents, processing expenses and invoices, managing diaries and meetings, arranging travel, maintaining contacts, supporting reception, and managing stationery supplies. The role requires strong organization, attention to detail, time management, administrative experience, and proficiency in Microsoft Word and Outlook.
Summary Generated by Built In
Collaboration is key to how we work and we are looking for an Administration Assistant to join our innovative Global Support Team to provide administrative and secretarial support to the business.
We are proud of the varied positions that our team members assume, primarily providing local support but also linking in with a global network of colleagues to keep the business moving forward.
We are proud of the varied positions that our team members assume, primarily providing local support but also linking in with a global network of colleagues to keep the business moving forward.
Key Responsibilities
- Answering incoming telephone calls and taking and relaying accurate messages.
- Ownership of allocated administrative tasks, with a primary focus on providing dedicated support to the fee earners within the Guernsey Property team whilst also contributing to the wider business support requirements.
- Undertaking the administrative aspects of new matter openings, ensuring client and matter records are accurately maintained and active files are kept up to date (including filing of emails and correspondence, photocopying, printing and scanning), and archiving closed matters in accordance with firm procedures.
- Assisting with the production of documents (e.g. Cadastre Letters, Title Deed enclosure letters). Typing up, binding and formatting documentation required.
- Processing expenses and payments, preparing the weekly cheques for Contracts Court, preparing invoices and sending out to the client, liaising with our finance team to check for incoming payments and following up of payments with clients.
- Maintaining diaries and task lists as necessary. Organising in-house and external meetings and supporting with witnessing of Wills when required.
- Booking of restaurants and/or hotels and making travel arrangements for the fee earners.
- Maintaining firm contacts on our in house system including inputting new companies and individuals.
- Supporting other team members in busier periods, including reception cover from time to time.
- Ensuring adequate supplies of stationery stocks are maintained for your area.
- Actively participating in team meetings, social events and such other duties as the firm may reasonably require from time to time.
Skills, Knowledge and Expertise
If you're interested in being part of a collaborative team, where there's a chance to develop your administration skills, then this could be for you. Individuals will need to have a tech savvy outlook and be comfortable working within a busy environment where quality of work is key.
We are looking for somebody who has previous administration experience (ideally in a legal or professional services environment).
You will need to have good organisational skills with an ability to efficiently and effectively manage your own time and prioritise your workload. Strong attention to detail is essential and you will need to be proficient in Word and Outlook and ideally have a working knowledge of Excel and PowerPoint. In-house training on all our systems will be provided.
We are looking for somebody who has previous administration experience (ideally in a legal or professional services environment).
You will need to have good organisational skills with an ability to efficiently and effectively manage your own time and prioritise your workload. Strong attention to detail is essential and you will need to be proficient in Word and Outlook and ideally have a working knowledge of Excel and PowerPoint. In-house training on all our systems will be provided.
About
Ogier is committed to creating an inclusive and diverse workplace where everyone feels valued and respected. We’re committed to making our recruitment process inclusive and comfortable for everyone. We welcome applications from all backgrounds and communities, and we strive to ensure equitable opportunities for all candidates. If you need any reasonable adjustments at any stage in your recruitment journey with us, please let us know, we’ll be happy to work with you to ensure you have the best possible experience.Ogier provides legal advice on BVI, Cayman, Guernsey, Irish, Jersey and Luxembourg law. Our network of locations also includes Beijing, Dubai, Hong Kong, London, Shanghai, Singapore and Tokyo. Legal services for the corporate and financial sectors form the core of our business, principally in the areas of banking and finance, corporate, investment funds, dispute resolution, private equity and private wealth. We also have strong practices in the areas of employee benefits and incentives, employment law, regulatory, restructuring and insolvency and property. Ogier's corporate administration business, Ogier Global, incorporates and administers a wide variety of vehicles including public and private companies, partnerships and trusts. Ogier is based in 13 jurisdictions including Beijing, BVI, Cayman Islands, Dubai, Guernsey, Hong Kong, Ireland, Jersey, London, Luxembourg, Shanghai, Singapore and Tokyo.
Skills Required
- Previous administration experience
- Strong organizational skills
- Ability to manage time and prioritize workload effectively
- Strong attention to detail
- Proficiency in Microsoft Word and Outlook
- Working knowledge of Microsoft Excel and PowerPoint
- Experience in a legal or professional services environment
- Comfort working in a busy environment
- Tech-savvy outlook
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The Company
What We Do
Ogier is an international professional services firm that provides legal, corporate, fiduciary, and consulting services. They operate globally, managing complex transactions for financial institutions, professional advisers, and regulatory bodies. The firm is known for its pragmatic, targeted advice and a collaborative approach across various jurisdictions, including the BVI, Cayman Islands, Guernsey, Ireland, Jersey, and Luxembourg.
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