The Role
Provides administrative support through file opening and follow-up, system record updates, Luxembourg Business Register filings, process improvement, client interactions, meeting and travel coordination, event organization, reception coverage, and support for legal and professional services teams. Requires strong organization, prioritization, attention to detail, technology skills, and proficiency in Microsoft Word and Outlook, with Excel and PowerPoint preferred.
Summary Generated by Built In
Collaboration is key to how we work, and we are looking for an Administration Assistant to add depth to the support that we provide to our teams, to ensure efficiencies in every area.
If you're interested in being part of a collaborative team, where there's a chance to develop your administration skills, then this could be for you.
If you're interested in being part of a collaborative team, where there's a chance to develop your administration skills, then this could be for you.
Key Responsibilities
- File opening and follow up
- Updating of system records with client, office and matter information
- Orders and filings on the Luxembourg Business Register
- Partake in process creation and improvements
- Managing client interactions
- Organising in-house and external meetings, plus travel and business development events
- Providing support and reception cover as required.
- Participating in interjurisdictional tasks, assisting wider fee earning teams and colleagues.
You will be expected to take ownership of allocated administrative tasks and support the fee earners and wider teams in the business.
We are proud of the varied positions that our team members assume, primarily providing local support but also linking in with a global network of colleagues to keep the business moving forward.
We are proud of the varied positions that our team members assume, primarily providing local support but also linking in with a global network of colleagues to keep the business moving forward.
Skills, Knowledge and Expertise
You may be someone who has previous administration experience (ideally in a legal or professional services environment). You may also be a school/college looking to take their first steps into their career. Individuals will need to have a tech savvy outlook and be comfortable working within a busy environment where quality of work is key.
You will need to have good organisational skills with an ability to efficiently and effectively manage your own time and prioritise your workload. Strong attention to detail is essential and you will need to be proficient in Word/Outlook and ideally a working knowledge of Excel and PowerPoint.
The successful candidate will be required to support a work pattern of either 10:00am–7:00pm or 11:00am–8:00pm.
The successful candidate will be required to support a work pattern of either 10:00am–7:00pm or 11:00am–8:00pm.
About
Ogier is committed to creating an inclusive and diverse workplace where everyone feels valued and respected. We’re committed to making our recruitment process inclusive and comfortable for everyone. We welcome applications from all backgrounds and communities, and we strive to ensure equitable opportunities for all candidates. If you need any reasonable adjustments at any stage in your recruitment journey with us, please let us know, we’ll be happy to work with you to ensure you have the best possible experience.Ogier provides legal advice on BVI, Cayman, Guernsey, Irish, Jersey and Luxembourg law. Our network of locations also includes Beijing, Dubai, Hong Kong, London, Shanghai, Singapore and Tokyo. Legal services for the corporate and financial sectors form the core of our business, principally in the areas of banking and finance, corporate, investment funds, dispute resolution, private equity and private wealth. We also have strong practices in the areas of employee benefits and incentives, employment law, regulatory, restructuring and insolvency and property. Ogier's corporate administration business, Ogier Global, incorporates and administers a wide variety of vehicles including public and private companies, partnerships and trusts. Ogier is based in 13 jurisdictions including Beijing, BVI, Cayman Islands, Dubai, Guernsey, Hong Kong, Ireland, Jersey, London, Luxembourg, Shanghai, Singapore and Tokyo.
Skills Required
- Previous administration experience or willingness to begin a first career after school or college
- Strong organizational and time-management skills
- Ability to prioritize workload efficiently and effectively
- Strong attention to detail
- Proficiency in Microsoft Word and Outlook
- Working knowledge of Excel and PowerPoint
- Technology-savvy outlook and ability to work in a busy environment
- Legal or professional services administration experience
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The Company
What We Do
Ogier is an international professional services firm that provides legal, corporate, fiduciary, and consulting services. They operate globally, managing complex transactions for financial institutions, professional advisers, and regulatory bodies. The firm is known for its pragmatic, targeted advice and a collaborative approach across various jurisdictions, including the BVI, Cayman Islands, Guernsey, Ireland, Jersey, and Luxembourg.
