Administration Assistant

Grant Thornton Australia is one of the world's leading independently-owned and managed accounting, advisory and consulting firms.

Our culture is underpinned by a commitment to our clients, people and communities, and our promise to ‘Reach for Remarkable’ by providing proven expertise, principled execution, and personalised experience.

In Australia, we’re proud to support the careers of over 1,500 remarkable people. With six offices nationally and partner firms in more than 145 markets, wherever you want to go, we can take you there.

​About this role

We’re looking for a proactive and enthusiastic Administration Assistant to play a key role in keeping our Cairns office running smoothly.

With strong organisational skills and a motivated, ‘can-do’ attitude, you’ll help to create an exceptional workplace experience for colleagues, clients and visitors alike.

This is a maximum-term parental leave cover contract opportunity for 12 months, working 22.5 hours per week.

Key responsibilities

In this diverse and fast-paced role, your key responsibilities will include (but are not limited to):

• Provide a welcoming experience, greeting and serving refreshments for clients and visitors

• Maintain office facilities, kitchens and common areas, ensuring they remain clean and tidy

• Manage room set-up and pack-down before and after meetings and events, ensuring meeting rooms are ready for use

• Manage daily meeting room and other bookings through Microsoft Outlook

• Coordinate catering for firm events, including ordering, logistics, set-up and service

• Manage office supplies and stock levels, including ordering, receiving and replenishing consumables as required

• Assist with incoming / outgoing mail and courier bookings as required

• Assist with office maintenance requests and maintenance schedules

• Provide reception / telephone cover as required, including during periods of leave or absence

• Other ad hoc duties such as data entry, filing, and other administrative tasks as required

Please note some flexibility to support varying operational requirements will be required, including occasional early morning, evening, and / or event-related activities (with prior notice.)

Skills and experience

• Previous experience in hospitality, food and beverage, office services and / or administration

• Excellent communication and interpersonal skills, with the ability to collaborate effectively across different stakeholders, levels and teams

• Adaptable and flexible with strong organisational and problem-solving skills, including experience coordinating multiple priorities in a fast-paced environment

• Proficient in the use of Microsoft Office applications, including Outlook and Teams, with the ability to work across multiple administration and customer relationship management (CRM) systems

If you’re interested in this role but don’t feel that you match every single one of our requirements, we would still love to hear from you and explore the unique skillset and attributes that you can bring to the team.
 

Reach your remarkable

At Grant Thornton, we do things differently because we understand that when you strive for better and care about what you do, remarkable things are possible. We’re a dynamic and authentic mix of backgrounds, perspectives and ways of thinking. We’re driven by our shared purpose – we ignite the potential within our people and clients to create enduring success and positively shape the communities around us.

With us, you’ll be exposed to challenging and rewarding opportunities – building your confidence and capabilities at every step. You’ll be supported, motivated and inspired by a team of passionate and caring collaborators and leaders. You’ll be empowered to build a career path that’s tailored to you and encouraged to make a meaningful difference. And we’ll make sure the excellence you deliver and the impact you make is always seen, felt and celebrated.

Remarkable perks that put you first:

• Diverse and inclusive firm culture

• Fully funded national gym membership

• Health insurance discounts

• Mental health support, financial and wellbeing coaching

• And many more!

Need some help applying or participating in the recruitment process?

We are committed to ensuring our recruitment process is inclusive and accessible for anyone who wishes to apply, and we warmly encourage applications from individuals from diverse backgrounds including Aboriginal and/or Torres Strait Islanders, those in the LGBTQI+ community and individuals who identify as having disability or are neurodivergent.  Click here for recruitment support information and to learn more about Diversity, Equity and Inclusion at Grant Thornton.

Should you have questions or require any adaptations or additional support for your individual circumstances so you may perform at your best during the application or recruitment process please contact Sarah McGrory from our Talent Acquisition team at [email protected].

As we provide fair consideration and evaluation to a high volume of applications, we endeavour to provide feedback on your application at the earliest opportunity.

#LI-Hybrid

Need some help applying or participating in the recruitment process?

We are committed to ensuring our recruitment process is inclusive and accessible for anyone who wishes to apply, and we warmly encourage applications from individuals from diverse backgrounds including Aboriginal and/or Torres Strait Islanders, those in the LGBTQI+ community and individuals who identify as having disability or are neurodivergent.  Click here for recruitment support information and to learn more about Diversity, Equity and Inclusion at Grant Thornton.

Should you have questions or require any adaptations or additional support for your individual circumstances so you may perform at your best during the application or recruitment process please contact our Talent Acquisition team at [email protected]

As we provide fair consideration and evaluation to a high volume of applications, we endeavour to provide feedback on your application at the earliest opportunity.

#LI-Hybrid