The Role
Provide administrative support to legal teams: prepare and format documents, maintain files and business systems, prepare and chase invoices, manage client interactions, organise meetings and travel, produce court bundles, and own allocated admin tasks to support fee earners and global colleagues.
Summary Generated by Built In
Collaboration is key to how we work, and we are looking for an Administration Assistant to join our innovative Global Support team, to provide administrative assistance to the Ogier team. This is an exciting opportunity to work as part of a global team in a growing area of the business.
Our innovative Global Support team is a group of like-minded professionals, tasked with supporting the business with all manner of administration including preparing documentation, updating systems, managing client interactions and responding to queries.
Our innovative Global Support team is a group of like-minded professionals, tasked with supporting the business with all manner of administration including preparing documentation, updating systems, managing client interactions and responding to queries.
Key Responsibilities
- Typing of correspondence and formatting documentation;
- Ensuring current files are kept up to date (including filing of emails and correspondence, photocopying and scanning) and closing matters when concluded;
- Preparation of invoices, sending out to the client and follow up of payments with clients;
- Keeping business systems up to date;
- Managing client interactions;
- Organising in-house and external meetings along with travel as necessary;
- General printing/scanning and production of Court bundles where necessary;
- You will be expected to take ownership of allocated administrative tasks and assist the fee earners and wider teams in the business
We are proud of the varied positions that our team members assume, primarily providing local support but also linking in with a global network of colleagues to keep the business moving forward.
Skills, Knowledge and Expertise
If you're interested in being part of a collaborative team, then this could be for you.
You will be someone who has previous administration experience (ideally in a legal or professional services environment). Individuals will need to have a tech-savvy outlook and be comfortable working within a busy environment where quality of work is key.
You will need to have good organisational skills with an ability to efficiently and effectively manage your own time and prioritise your workload. Strong attention to detail is essential and you will need to be proficient in Word/Outlook, and ideally a working knowledge of Excel and PowerPoint.
About
Ogier is committed to creating an inclusive and diverse workplace where everyone feels valued and respected. We’re committed to making our recruitment process inclusive and comfortable for everyone. We welcome applications from all backgrounds and communities, and we strive to ensure equitable opportunities for all candidates. If you need any reasonable adjustments at any stage in your recruitment journey with us, please let us know, we’ll be happy to work with you to ensure you have the best possible experience.Ogier provides legal advice on BVI, Cayman, Guernsey, Irish, Jersey and Luxembourg law. Our network of locations also includes Beijing, Dubai, Hong Kong, London, Shanghai, Singapore and Tokyo. Legal services for the corporate and financial sectors form the core of our business, principally in the areas of banking and finance, corporate, investment funds, dispute resolution, private equity and private wealth. We also have strong practices in the areas of employee benefits and incentives, employment law, regulatory, restructuring and insolvency and property. Ogier's corporate administration business, Ogier Global, incorporates and administers a wide variety of vehicles including public and private companies, partnerships and trusts. Ogier is based in 13 jurisdictions including Beijing, BVI, Cayman Islands, Dubai, Guernsey, Hong Kong, Ireland, Jersey, London, Luxembourg, Shanghai, Singapore and Tokyo.
Skills Required
- Proficient in Microsoft Word and Outlook
- Working knowledge of Microsoft Excel and PowerPoint
- Good organisational skills
- Ability to efficiently manage time and prioritise workload
- Strong attention to detail
- Tech-savvy and comfortable with business systems
- Comfortable working in a busy environment and maintaining high quality
- Previous administration experience (ideally in legal or professional services)
- Ability to take ownership of administrative tasks and support fee earners
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The Company
What We Do
Ogier is an international professional services firm that provides legal, corporate, fiduciary, and consulting services. They operate globally, managing complex transactions for financial institutions, professional advisers, and regulatory bodies. The firm is known for its pragmatic, targeted advice and a collaborative approach across various jurisdictions, including the BVI, Cayman Islands, Guernsey, Ireland, Jersey, and Luxembourg.
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