Administrative Operations Analyst with French

We are looking for an Administrative Operations Analyst with French. 

Location: Warsaw (our office is located in the Warsaw Spire building) 

Operating model: Hybrid work (3 days a week in Warsaw office) 

Type of contract: contract of employment 

Sector overview 

JLL is a leading global real estate services provider. With more than 300 locations in America, Europe, the Middle East, Africa and Asia-Pacific, we stand for global real estate expertise. Today, we are a market leader and stand for excellent work and a strong, international team. 

What this job involves: 

Administrative operations analyst shall perform the following tasks: 

• The role will provide support to our French Valuation team. 

• Monitor and maintain project budgets throughout their lifecycle 

• Track budget variances and flag discrepancies to project managers 

• Collect and consolidate financial data from multiple sources for budget reporting 

• Verify alignment between contractual terms, invoicing, and approved budgets 

• Prepare budget status reports and financial summaries for stakeholders 

• Ensure budget integrity across concurrent projects 

• KYC & Compliance checks: 

• Check the compliance of the contractual elements provided by the internal teams and by the customers 

• Contracting 

• Drafting customer and subcontractor contracts 

• Invoicing 

• Enter and edit administrative documents (invoices, credit notes, new invoices, accrue, etc. 

• Ensure compliance with payment deadlines in partnership with the collection department 

• Overseeing the administrative side of the projects: 

• Database maintenance: entering a mission/order in the Excel tool 

• Close collaboration with the French Valuation team via Microsoft Teams and emails to provide regular project and progress updates. 

• Various recurring tasks. 

Desired skills and experience for this job 

Excellent communication skills with French language proficiency (B2/C1 minimum) 

• Proven experience in budget management, financial control, or invoice reconciliation 

• Strong numerical aptitude with demonstrated ability to manage and verify financial data accurately 

• Experience in preparing, monitoring, and analysing budgets with attention to discrepancies 

• Good knowledge of English (B1/B2) 

• Advanced proficiency in MS Office, particularly Excel (data analysis, pivot tables, VLOOKUP, complex formulas, financial modeling) 

• Proficient in Outlook, Word, SharePoint, and PowerPoint 

• Meticulous attention to detail with a systematic approach to data verification 

• Well-organized with ability to manage multiple budgets simultaneously 

• Autonomous, adaptable, and solution-oriented 

• Proactive and reactive mindset with strong follow-through capabilities  

• If you are interested in this offer, please share your CV in English or French. 

What you can expect from us 

• Competitive Rewards & Benefits Permanent contract, private healthcare, cafeteria system, life insurance, and employee assistance program 

• Flexible Work Environment Hybrid model in premium Warsaw Spire workspace with state-of-the-art facilities and metro access. 

• Career Development & Growth Robust development opportunities with 80% employee participation in structured programs, AI upskilling, and professional training. 

• Stability & Recognition 78% employee recommendation rate, recognized for 18 consecutive years as one of the World's Most Ethical Companies. 

• Inclusive & Supportive Culture Strong commitment to Diversity, Equity & Inclusion across multiple employee resource groups and initiatives. 

• Global Perspective 60 nationalities and 40 languages represented, offering rich cultural exchange and collaboration opportunities. 

If this job description resonates with you, we encourage you to apply even if you don’t meet all requirements.  We’re interested in getting to know you and what you bring to the table!