Administrative Services Coordinator is responsible for the receipt, processing and distribution of all project
documents received from internal and third party clients according to Zachry standard operating
procedures. This position often requires multitasking to execute key functions that this role requires. Above
average communication and interaction skills are important for success in this role.
- Receiving, tracking, distributing project documents
- Scanning, indexing, and linking project documents within PPMS, Feith,
- Oracle, the S-drive or other databases as required.
- Preparing, maintaining and presenting daily/weekly reports
- Input notes into PPMS system which reflect the status of documents.
- Follow up continuously on documents until documents are returned.
- Preparing RFP Packages
- FedEx - Mailing; Receiving, logging and distributing mail
- Create file folder and filing project documents
- Track & log documents sent to approval designee’s for execution
- Obtain certificates of insurance (COI) from suppliers & update within the PPMS system. #LI-CC1
Qualifications
- High School Degree
- 0-3 years of administrative experience
#LI-CC1
Skills Required
- High school degree
- 0-3 years of administrative experience
- Above-average communication and interaction skills
- Ability to multitask and manage follow-up on documents
What We Do
Zachry Nuclear Engineering, Inc. provides comprehensive engineering, design, and project management services for the nuclear industry. The company supports the modification of existing nuclear power plants and the development of new facilities, including small modular reactors. With over 50 years of experience, it offers expertise in electrical, mechanical, structural, and controls engineering, as well as turnkey construction and maintenance services.
