Admin & People Coordinator

TGP International  

WE CREATE, DESIGN AND BUILD AWARD WINNING WORLD-CLASS F&B AND RETAIL BRANDS FOR OUR CLIENTS AND PARTNERS 

TGP International are a hospitality consultancy based in London and Dubai.  We team up with passionate brands, clients and entrepreneurs to make their long-term vision a reality through concept development, creative interior design, graphic design & branding, franchising, advisory & operational services and project management. 

Some of our clients include: Dubai Expo 2020, Marriott, Hilton, Waldorf Astoria, Harrods, Sushi Samba, Adrift Burger Bar, Nakheel Malls, Selfridges, Time Out Market, FIFA World Cup 2022, The National, and Tashas. 

Do you have a real passion for food and hospitality? Are you a foodie? Does the idea of creating world-class restaurants, food halls and F&B excite you? 

As the world’s leading hospitality agency, offering an outstanding 360 degree service to our clients, we are constantly striving to be the best and lead the sector in F&B and hospitality consultancy. We need a driven and creative person to join our fun and dynamic team and have a direct contribution and client exposure on some of the world’s leading projects.  

POSITION OVERVIEW:
The Admin & People Coordinator provides administrative and operational support across TGP International's global offices, ensuring efficient coordination of people processes, leadership administration, meetings, suppliers and day-to-day business operations.

The role acts as a central support function for employees and the Leadership Team while helping drive consistency, organisation and operational excellence across the business.

Key Responsibilities

Leadership Support

•  Coordinate Leadership Team client meetings and diaries.

•  Process and monitor Leadership Team expenses and supporting documentation.

• Prepare agendas, meeting packs and action trackers.

•  Coordinate meeting logistics and follow-up actions.

• Support follow-up meeting scheduling where actions require further discussion.

• Help keep meeting actions visible and updated in Asana where required.

People & Administration

• Support onboarding and offboarding across business systems and internal platforms.

• Set up and maintain user access for business applications such as Asana and Clockify for new and departing employees.

• Liaise with IT and department heads to ensure timely provisioning and removal of system access.

• Maintain employee records and administrative documentation.

• Coordinate travel bookings and general administration.

• Support culture initiatives and internal events.

• Assist with recruitment coordination and interview scheduling.

• Support Cairo team onboarding into TGP systems, processes and culture.

Recruitment Support

• Coordinate interviews and candidate communications.

• Maintain recruitment trackers.

• Support onboarding activities for new hires.

• Keep recruitment trackers updated with role status, next steps and key dates.

Employee Experience

• Assist with company culture initiatives.

• Coordinate internal events and engagement activities.

• Support training and development administration.

Administration & Travel

• Coordinate travel bookings and itineraries.

• Support visa and immigration administration where required.

• Manage office administration and supplier coordination.

• Support external meeting scheduling across departments.

General Business Support

• Coordinate meetings across departments.

• Assist with document preparation and formatting.

• Support translation of presentations and company documents into Arabic where required.

• Proofread Arabic versions to ensure tone, meaning and formatting are correct.

• Maintain shared records and administrative trackers.

• Support adherence to internal processes and IMPACT meeting principles.

• Provide ad hoc administrative support across Operations, Advisory, Business Development and Design teams.

• Support weekly team project updates where required.

• Help reduce repeated admin across 1:1s by keeping shared trackers up to date and looking at new workflows that can be supported with AI.

Requirements

• Bachelor's Degree.

• 2–5 years' experience in HR coordination, administration or office management.

• Excellent communication skills in English and Arabic.

• Strong organisational skills.

• High level of confidentiality and professionalism.

• Confident using Microsoft Office, Asana and shared document systems.

• Comfortable working with teams across different locations.