The Role
Provide daily administrative and operational support including office systems, lease and asset management, petty cash reconciliation, event coordination, staff supervision, inventory tracking, and liaison between field and support offices to maintain office security, compliance, and functionality.
Summary Generated by Built In
Summary:
The Admin Officer serves as a pivotal operational support role, dedicated to ensuring the seamless execution of all administrative functions within the office environment. This position is responsible for fostering a culture of policy compliance among staff and guaranteeing the timely completion of critical deliverables. The incumbent will manage diverse operational areas, including office systems administration, event coordination, financial documentation, and human resources support, thereby maintaining the efficiency and integrity of daily organizational activities.
Responsibilities:
- Act as a representative for the organization at required meetings and serve as a key liaison for administrative matters.
- Collaborate with the HR/Admin Manager to ensure all office premises and lease agreements remain current and compliant with organizational standards.
- Oversee the implementation of robust systems designed to maintain the security and operational readiness of office facilities.
- Execute essential clerical duties, including document reproduction, processing financial disbursement vouchers, and managing internal communication flows.
- Partner with the Office Logistics Officer to administer petty cash funds and conduct weekly reconciliation processes.
- Coordinate the planning and execution of special events, staff meetings, and workshops as directed by management.
- Supervise the performance of office cleaning staff to ensure high standards of hygiene and order.
- Manage official errands and coordinate necessary services for health, safety, and general office maintenance.
- Ensure the proper upkeep and management of office equipment and organizational assets.
- Establish and maintain efficient filing systems for both digital and physical records, including stationery logs and purchasing protocols.
- Maintain an up-to-date register of all leased properties and implement a timely system for contract and lease renewals across all locations.
- Procure office equipment and stationery supplies in sufficient quantities to meet the operational needs of the Freetown office.
- Facilitate the prompt and accurate transfer of correspondence and information between field, main, and support offices.
- Ensure that security measures at residential properties align with current security conditions and organizational guidelines.
- Train and monitor house security guards to ensure they effectively execute their assigned duties.
- Arrange appropriate accommodation for visiting guests and stakeholders.
- Manage and direct housekeeping staff and cleaners across all RI premises.
- Maintain and regularly update a comprehensive directory of contacts, including NGOs, government bodies, and business partners.
- Accurately record all incoming and outgoing goods in inventory trackers and stock cards.
- Oversee office information management systems, including hardware, software, and technical support requirements.
- Collaborate with cross-functional teams to uphold professional standards and ensure system functionality.
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The Company
What We Do
Jobberman is Nigeria's leading career development and recruitment solutions company, focusing on connecting qualified job seekers with verified employers. Headquartered in Lagos, Nigeria, the company operates as an online job marketplace and career portal. It provides comprehensive online career development support, training services, and personalized HR solutions designed to empower job seekers and assist employers in finding the right talent.
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