Administrative Associate - Municipal Department

Carotek, a SunSource company, provides process equipment solutions for the industrial, commercial and municipal markets in North Carolina, South Carolina, Tennessee, Georgia and Virginia. Carotek represents over 85 manufacturers as their process equipment distributor, representative, and repair center for pumps, blowers, heat exchangers, valves, instrumentation, IIoT, steam, hydronics and municipal products. www.carotek.com

· Manage [email protected] portals – send & receive to inside groups and update customer portals

· Quote and enter Pfannenberg product requests

· Provide administrative support to outside and inside sales staff

· Some P21 Order entry – basic order entry, production order entry, rep order entry, and RMA’s. Receive order acknowledgements, reconcile and file.

· Update commission reports in P21 based on incoming rep acknowledgements, print and file.

· DocStar – scan all municipal orders to DocStar after order completion. Dispose of old documents.

· Expediting – occasionally field incoming calls for expediting request, contact manufacturer and respond in a timely manner. Supply tracking information when requested.

· Filing system management – keep files organized and current, and purge and rotate files as necessary.

· Assist in maintaining inventory of sales and marketing materials (literature, etc.) and requisition supplies as needed.

· Act as primary liaison between Accounting Department and Municipal Division.

· Field overflow phone calls. Help with rotation on front desk calls/receptionist

· Other duties as requested or indicated.

· Occasional assistance in assembling submittals and O&M manuals as directed, retain copy for files and ship hard copies

· Edit documents using PDF writer.

Competencies

Customer/Client Focus.

Communication Proficiency.

Organizational Skills.

Teamwork Orientation.

Flexibility.

Time Management.

Thoroughness.

Supervisory Responsibility

This position has no supervisory responsibilities.

Work Environment

This job operates in a professional environment where there is ambient room temperature and lighting as typically found in an office. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. The noise level is usually moderate.

The performance of this position may occasionally require exposure to the manufacturing and shipping/receiving areas where, under certain areas, the noise level is high.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit, stand; walk; use hands to finger, handle or feel; and reach with hands and arms. The employee is occasionally required to climb or balance; and stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Position Type/Expected Hours of Work This is a full-time position and hours of work and days are Monday through Friday, 8:00 a.m. to 5 p.m. Occasional evening and weekend work may be required as job duties demand.

Travel

This position has no travel responsibilities.

Required Education and Experience

Associate's degree from a two-year college or technical school; or three to five years related experience and/or training; or equivalent combination of education and experience.

www.carotek.com www.sun-source.com 

Would you rather see what we have to offer? Check out SunSource Core Competency video

We are an Equal Employment Opportunity Employer M/F/V/D. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status. eeopost.pdf (dol.gov). WE PARTICIPATE IN E-VERIFY E-Verify Participation Poster English and Spanish (uscis.gov). If you are an individual with a disability and require an accommodation to complete the application process, please contact [email protected] to request reasonable accommodation. Only requests for accommodations in the application process will be returned. All offers of employment are contingent upon satisfactory completion of pre-employment background check and pre-employment drug testing, as allowed by law.

Sun-Source | Privacy Policy