Admin Manager

The Admin Supervisor is responsible for overseeing the day-to-day operations of office facilities and ensuring they are maintained to the highest standards of cleanliness, safety, and functionality. This role combines administrative management with facility management responsibilities and requires a keen eye for hospitality. The Admin supervisor will ensure that the company’s facilities run smoothly and efficiently while creating a welcoming and professional environment for all staff and visitors.

Key Responsibilities:

Facility Management:

•  Oversee the general upkeep and maintenance of all office buildings, including regular inspections of the physical space to ensure a clean, safe, and organized work environment.
•  Manage office layout and seating arrangements, ensuring that space is effectively utilized and conducive to collaboration and productivity.
• Ensure quality service and negotiate contracts for favorable terms.
•  Ensure that all facilities comply with relevant health and safety regulations, conducting regular safety checks, and maintaining an updated record of safety protocols.
• Oversee the supply chain for office materials, stationery, office furniture, equipment, and other supplies. Maintain inventory and ensure timely restocking.
• Manage security protocols for the office, including key access, visitor logs, and CCTV monitoring to ensure the safety of employees, visitors, and assets.
•  Coordinate emergency response plans, including fire drills, first-aid preparedness, and evacuation procedures.

• Ensure a professional, welcoming environment for both employees and visitors, maintaining the highest levels of service and comfort.
• Manage the reception area, ensuring that visitors are greeted promptly and professionally. Oversee the arrangement of meeting rooms and visitor lounges to meet hospitality standards.
• Organize and manage company events, meetings, and conferences, ensuring that all logistical aspects (venue, catering, equipment, etc.) are taken care of with an emphasis on quality and detail.
• Work closely with HR to enhance employee well-being by creating a comfortable work environment with employee-focused amenities such as coffee stations, wellness spaces, etc.
• Collaborate with other departments to ensure that office environments support operational needs, while also maintaining an atmosphere of hospitality and respect.

Qualifications & Skills:

• Education: A bachelor’s degree in Business Administration, Facility Management, Hospitality Management, or a related field. A Master’s degree is a plus.
• Experience: Minimum of 5 years of experience in administrative management or facilities management, ideally within a corporate or hospitality setting.
• Skills:
  • Strong organizational and multitasking abilities.
  • Excellent communication and interpersonal skills to interact with both staff and visitors.
  • Proven ability to manage and supervise a team effectively.
  • Attention to detail, with an eye for hospitality and creating positive work environments.
  • Budgeting and resource management experience.
  • Familiarity with health and safety protocols, and a proactive approach to risk management.
  • Comfortable working with facility management software and office productivity tools.
• Personal Attributes:
  • Proactive and self-motivated.
  • Strong problem-solving skills, with the ability to handle emergency situations calmly.
  • Customer-service oriented with a high standard of hospitality.
  • Ability to work in a fast-paced environment while maintaining attention to detail.

Work Conditions:

• This role will be based in the company’s main office location (Dubai).