Admin Executive

POSITION SUMMARY:

This role is responsible for managing transport logistics, facility maintenance, and employee support, ensuring efficient operations, cost optimization, and compliance. This role involves coordinating rosters, addressing incidents, preparing MIS reports, and maintaining office functionality while fostering smooth day-to-day workflows.

 ESSENTIAL FUNCTIONS:

• Generation of Pickup & Drop rosters
• Effective route planning for better vehicle utilization
• Managing & coordinating for all the drops in the night shift
• Handling Employee queries and escalation in day-to-day work
• Replying to all the Transport related emails
• Handling vendor on ground staff
• Attending & controlling the Transport Incidents
• Cost saving initiatives
• Preparing & maintaining Transport MIS
• Preparing & maintaining various daily reports (Cab arrival & departure report, No show
• report, Escort guard utilisation report, admin related reports etc.)
• Maintaining Cab & driver compliance
• Assisting in the upkeep of the facility during the night shift
• Supporting Senior Admin in organizing and managing office events
• Managing printing & stationery & consumable supplies
• Handling Access control system
• Assist in maintaining the cleanliness and functionality of the office, including managing routine maintenance and addressing facility issue
• Ensure all facility records are maintain and updated on regular basis
• Handling MIS, medical data

EDUCATION, SKILLS AND EXPERIENCE REQUIREMENTS:

• Bachelor's degree
• Ability to multi-task, work well in a team-oriented environment as well as independently 
• 4 years of experience in similar role
• Good geographical knowledge of Mumbai, Central & Western suburbs, Navi Mumbai & other adjoining locations.
• Good communication skills.
• Detailed knowledge of Excel and Word is a must.
• Demonstrate high level of integrity.

SHIFT SCHEDULE

7.30 p.m. to 4.a.m.