SMM is the integrated facilities management (IFM) arm of SJ Group and we are seeking two Admin Executives for our exclusive projects - one based at Tai Seng, one for Pasir Ris site.
The Admin Executive is responsible for providing administrative and operational support to ensure the smooth and efficient day-to-day functioning of the office
Responsibilities:
- Provide administrative and operational support to ensure smooth day-to-day office operations.
- Meticulous, proactive, and able to work independently as well as in a team environment. Required liaison with internal project teams and Finance department on invoices, billing & payment processing;
- Monitor Work Orders (WO) and ensure timely submission and tracking of Service Reports (SR).Manage and maintain the OneDrive filing system, ensuring accurate documentation and easy retrieval of records.
- Monitor office supplies and coordinate procurement and replenishment to maintain adequate inventory.Manage the issuance, tracking, and accountability of office equipment and assets.
- Coordinate meeting schedules, logistics, documentation, and support staff attendance, onboarding, and offboarding processes.
- Maintain a clean, organized, and efficient office environment while supporting other administrative duties as assigned
Requirement:
- Diploma in Business Administration, Office Administration, Human Resource Management, or a related discipline.
- Minimum 2 years of relevant administrative or office management experience.
- Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and Microsoft OneDrive/SharePoint or other document management systems.
- Experience in managing administrative records, work orders, inventory, and office assets.
- Strong organizational, coordination, and time management skills with the ability to multitask and meet deadlines.
- Good communication and interpersonal skills with the ability to work effectively with internal and external stakeholders.
At Surbana Jurong, we put talent, hard work, teamwork and a fun workplace together to approach problems and solve them creatively and collaboratively. Join us in making a positive impact on the world!
Skills Required
- Diploma in Business Administration, Office Administration, Human Resource Management, or a related discipline
- Minimum 2 years of relevant administrative or office management experience
- Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook
- Proficiency in Microsoft OneDrive, SharePoint, or other document management systems
- Experience managing administrative records, work orders, inventory, and office assets
- Strong organizational, coordination, and time management skills
- Ability to multitask and meet deadlines
- Good communication and interpersonal skills
- Ability to work effectively with internal and external stakeholders
What We Do
Surbana Jurong and our member companies are a global multidisciplinary consultancy group with more than 120 offices in over 40 countries. We are architects, designers, planners, engineers and other specialists, driven by progressive thinking to create a better built environment. We are united in our mission of Building Cities, Shaping Lives. By designing and delivering quality housing, workspaces, roads, rail, hydropower, dams, underground and coastal protections and other critical infrastructure, we are creating smart and sustainable spaces where communities and businesses, present and future, can thrive. With over 70 years’ experience delivering projects worldwide, we see every project as an opportunity for us to fulfil aspirations and enrich lives. Join us, and join a culture of innovation, passion for problem-solving and commitment to shaping a better future.
.jpeg)
