About this role
Overview
We are seeking an experienced and highly organized Admin Business Partner to support senior leadership in a fast-paced, dynamic environment. The ideal candidate will be a proactive, resourceful, and detail-oriented professional with excellent communication skills, capable of managing multiple priorities while ensuring smooth day-to-day operations.
Key Responsibilities:
1. Executive Support:
Provide comprehensive administrative support to Manager and team
Manage calendars, appointments, and meetings, ensuring efficient time management and prioritization.
Coordinate complex travel arrangements, including flight bookings, accommodation, and itineraries.
Anticipate unexpected events that may interrupt travel plans or meetings
Prepare and edit correspondence, presentations, reports, and documents for internal and external stakeholders.
Input and log appointments, meeting notes and external contact information in CRM system
Handle confidential information with discretion and professionalism.
Expense processing for coverage team in a timely and accurate manner
2. Internal and External Stakeholder Coordination:
Coordinate communication with business partners to facilitate smooth interactions.
Ensure each meeting is equipped with video conferencing, catering, relevant materials where required.
Execute complex meeting and travel schedules for high profile internal and external stakeholders who work alongside senior Partners
3. Additional Duties:
Handle personal administrative tasks for senior executives as required.
Maintain a high level of professionalism and adhere to company policies and confidentiality standards.
Qualifications:
Experience: 10+ years of experience as an Executive Assistant, preferably in a financial services, private equity, or funds management environment.
Bachelor’s degree or equivalent experience preferred.
Skills:
Strong organizational skills with the ability to manage multiple tasks simultaneously.
Excellent written and verbal communication skills and is proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software.
Detail-oriented with strong problem-solving skills.
Ability to work independently and proactively, anticipating needs and taking initiative.
Familiarity and confidence working with IT infrastructure i.e. video conferencing, expense related platforms.
Thrives and excels in both independent and collaborative work environments, effectively balancing autonomy and teamwork with peers
Professional demeanor and strong interpersonal skills.
Ability to adapt to a fast-paced and ever-changing environment displaying a calm and friendly disposition.
High level of discretion, integrity, and the ability to handle sensitive information. Have strong time management skills with the ability to prioritize and execute tasks effectively.
A collaborative team player who displays a positive and supportive approach to their work environment and peers
Proficient verbal communication skills in English, Cantonese and Mandarin
Our benefits
To help you stay energized, engaged and inspired, we offer a wide range of benefits including a strong retirement plan, tuition reimbursement, comprehensive healthcare, support for working parents and Flexible Time Off (FTO) so you can relax, recharge and be there for the people you care about.
Our hybrid work model
BlackRock’s hybrid work model is designed to enable a culture of collaboration and apprenticeship that enriches the experience of our employees, while supporting flexibility for all. Employees are currently required to work at least 4 days in the office per week, with the flexibility to work from home 1 day a week. Some business groups may require more time in the office due to their roles and responsibilities. We remain focused on increasing the impactful moments that arise when we work together in person – aligned with our commitment to performance and innovation. As a new joiner, you can count on this hybrid model to accelerate your learning and onboarding experience here at BlackRock.
About BlackRock
At BlackRock, we are all connected by one mission: to help more and more people experience financial well-being. Our clients, and the people they serve, are saving for retirement, paying for their children’s educations, buying homes and starting businesses. Their investments also help to strengthen the global economy: support businesses small and large; finance infrastructure projects that connect and power cities; and facilitate innovations that drive progress.
This mission would not be possible without our smartest investment – the one we make in our employees. It’s why we’re dedicated to creating an environment where our colleagues feel welcomed, valued and supported with networks, benefits and development opportunities to help them thrive.
For additional information on BlackRock, please visit @blackrock | Twitter: @blackrock | LinkedIn: www.linkedin.com/company/blackrock
BlackRock is proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to age, disability, family status, gender identity, race, religion, sex, sexual orientation and other protected attributes at law.
Skills Required
- 10+ years of experience as an Executive Assistant
- Bachelor's degree or equivalent experience
BlackRock Compensation & Benefits Highlights
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Retirement Support — The U.S. plan combines a 50% match on the first 8% of eligible pay you contribute with an additional 3–5% company retirement contribution, alongside an Employee Stock Purchase Plan. This structure is positioned as stronger than many large employers and stands out for long‑term savings in finance.
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Parental & Family Support — Paid parental leave includes at least 16 weeks at 100% for primary caregivers (and 4 weeks for non‑primary), with bereavement and miscarriage/stillbirth leave plus a flexible return‑to‑work transition. Family‑forming and caregiving resources include adoption support, fertility benefits, and back‑up child and elder care in some locations.
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Healthcare Strength — Offerings include comprehensive medical, dental, and vision plans, telemedicine, wellness incentives, gym discounts, EAP counseling, and free access to Calm. Some offices also provide onsite health services.
BlackRock Insights
What We Do
As the world’s largest asset manager, BlackRock partners with investors around the globe to help them (and those on whose behalf they invest) plan for life’s most important goals – like retirement, home ownership and their children’s education. Our clients range from governments, foundations and other large institutions to those investing on behalf of individuals, including firefighters, nurses, teachers and factory workers. BlackRock was founded with the idea of creating a better asset management firm — one that was purpose-driven, focused on clients and risk management, and propelled by data and technology. Our breakthrough Aladdin® platform is BlackRock’s technological backbone, helping investors see and manage their whole portfolios in one place – from constructing investments to monitoring risk and executing trades. Used by hundreds of external institutions around the world, Aladdin combines powerful analytics and a common language to help investment teams make faster, more informed decisions across public and private markets. It’s a key part of our business and one of the reasons we’re trusted to manage more assets than any other investment manager today. At BlackRock, we challenge conventions and raise the bar for what’s possible. We harness technology to unlock new solutions, simplify complexity, and deliver investment strategies that meet people where they are. Whether it’s retirement planning, wealth building or navigating market shifts, we’re here to help clients invest more easily, more affordably and with more choice as we chart a path toward financial well-being together. Learn more: Careers.BlackRock.com
Why Work With Us
Without our people, technology is irrelevant. When we combine the power of people with the power of technology, we amplify our ability to create better outcomes for our employees, clients, shareholders and society alike.
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BlackRock Teams
BlackRock Offices
Hybrid Workspace
Employees engage in a combination of remote and on-site work.
BlackRock has 25,000 employees across more than 100 offices in over 40 countries around the world.
