Admin Asst 1

Job Description:

Job Summary:

We are seeking a highly organized and proactive Inventory & Facilities Operations Coordinator to manage inventory systems, vendor relationships, and facility operations. This role ensures the smooth day-to-day functioning of the building, accurate inventory tracking, and compliance with safety and documentation standards.

Key Responsibilities:

• Oversee inventory systems and maintain accurate tracking of supplies and equipment.
• Conduct regular inventory audits and reconcile physical counts with system data.
• Monitor stock levels and coordinate with procurement to ensure timely reordering.
• Investigate and resolve inventory discrepancies and shortages.
• Optimize storage methods to improve efficiency and reduce waste.
• Maintain monthly tool audits for the maintenance team.
• Track and report cost savings on all purchased items.
• Create and maintain vendor relationships, including HVAC, plumbing, and equipment service providers.
• Track purchase orders and ensure timely vendor payments.
• Maintain vendor contracts and track warranty status on applicable items.
• Schedule and track preventive maintenance, repairs, and facility inspections.
• Ensure compliance with OSHA guidelines and internal safety standards.
• Store all building-related documents securely and accurately.
• Maintain accurate records of maintenance activities, vendor contracts, and facility expenses.
• Coordinate across departments to support ordering and operational needs.
• Act as a liaison between the Facilities Department and other departments for facility-related concerns.
• Handle incoming communications related to facility requests and inquiries.
• Prepare and distribute internal notices regarding maintenance and operational updates.
• Assist in planning and executing facility-related projects, renovations, and event setups.
• Maintain accurate budgets and ensure availability of office equipment and supplies.
• Ensure compliance with organizational policies and health and safety regulations.

Qualifications:

• Experience in inventory management, facilities coordination, or operations support.
• Strong organizational and problem-solving skills.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office and inventory management systems.
• Familiarity with OSHA standards and vendor contract management is a plus.
• Ability to manage multiple priorities and work collaboratively across departments.

Associate discount; Employee Assistance Program (EAP); smoking cessation support; bereavement leave; 401(k) Associate contributions; credit union; cell phone discounts. Also, those who meet certain service or hours requirements are eligible for: 401(k) match; medical; dental; vision; life insurance; disability coverage; paid parental leave; paid holidays/vacation/sick; scholarship program. All benefits are provided in accordance with and subject to the terms of the applicable plan, agreement or program and may change from time to time. Contact your TJX representative for more information.

In addition to our open door policy and supportive work environment, we also strive to provide a competitive salary and benefits package. TJX considers all applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity and expression, marital or military status, or based on any individual's status in any group or class protected by applicable federal, state, or local law. TJX also provides reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local law.

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