Swan

Admin Assistant

Reposted 3 Days Ago

Be an Early Applicant

Doha, QAT

In-Office

Entry level

Fintech • Payments • Software • Financial Services

The Role

The Admin Assistant will manage manpower sourcing, document verification, supplier coordination, invoice processing, and vehicle management tasks in accordance with company policy.

Summary Generated by Built In

Source, screen, and deploy locally available manpower, either directly on our payroll or through suppliers.
Document selected workers as per client requirements, including QID, passport, photo, computer card, DVC, NOV, CV, experience certificate, and third-party trade certificate.
Identify new suppliers and arrange proposals to meet the operation team's needs.
Issue LPOs to suppliers and maintain records, ensuring timely renewals in coordination with the operation and finance teams.
Verify invoices and issue suppliers' timesheets in collaboration with the operation team.
Ensure timely collection and submission of invoices, as well as prompt payment to suppliers and employees.
Issue offer letters for locally sourced resources in coordination with the HR and operation teams.
Maintain vehicle handover forms and ensure timely renewal of vehicle estimates/insurance in collaboration with the admin manager.
Monitor fuel consumption of vehicles and manage drivers' log sheets.
Prepare and verify drivers' timesheets.
Conduct MR verification and material purchases as per company policy.
Prepare and deduct PPE excess consumption according to policy.

Requirements

Proficiency in MS Office, especially mail merging, VLOOKUP, HLOOKUP, and pivot tables.
Bilingual: Hindi and English proficiency.
Age limit: 25-35 years.