Admin Assistant

Job Description

Job Title: Student Ministry Administrative Assistant

About This Role – Part time, 29 hours per week

The Student Ministry Administrative Assistant supports the Student Ministry staff with the logistics involved in the execution of meetings, projects, events and everyday operations of Student Ministry.

You will assist the Student Ministry in scheduling meetings, taking detailed notes, assisting with events and working on the backend of our database to ensure venues are reserved for events, information is up to date and the Student Ministry calendar is visible to the rest of the staff through Master Planning Calendar.

What You’ll Do

• Collaborate in the planning and execution of events and Sunday morning activities
• Maintain budget-tracking spreadsheets, event documents and post-event notes to support future planning
• Support student staff members with logistical tasks, such as contacting venues, sending mass emails, executing event blueprints and taking meeting notes
• Execute student ministry expense reports
• Communicate with other departments to ensure they are informed of acts and needs of Student Ministry
• Develop weekly staff meeting agendas based on calendar, notes from previous meetings and suggestions from staff
• Partner with the Student Pastor to ensure Student Ministry budget costs are maintained and visible to ensure wise stewardship
• Track completion of conduct and medical forms from families for events
• Organize discussions from meetings into helpful notes to catch the team up to speed whenever addressing past events

What Success Looks Like

• Pertinent information for budgets, events, etc. is readily available when asked
• Other departments are consistently aware of Student Ministry events and needs
• Families can get information for student calendar and events when emailing, calling or using the church website
• Student Ministry budget information is kept up-to-date and expense reports are filed on time
• Enjoys being part of the team and the team trusts you with tasks

Who You Are (Skills & Traits)

• Detail-oriented, with a keen eye for errors and workflow improvements
• Thrives in being proactive, achieving tasks in a timely manner and supporting others
• Tactful and intentional in verbal, written and electronic interactions with congregants
• Able to manage multiple tasks without pieces slipping through the cracks
• Person of integrity who can handle confidential information

What You Bring (Qualifications)

• Minimum of 2 years experience as an administrative assistant
• Ability to prioritize, identify and solve problems and implement solutions
• Strong organizational and follow-through skills; detail and deadline-oriented
• Skilled with Microsoft Outlook, Excel and Word; prior knowledge with Rock and Basecamp appreciated, but not necessary

Work Environment & Expectations

• Schedule: Monday through Thursday; periodic weekends, 29 hours per week
• Work Setting: On-site
• Pace: Fast-paced with seasonal peaks and lulls
• Physical Requirements: Able to assist with setup and teardown of events

Why You’ll Love It Here

• Opportunity to pour into the next generation and plant seeds that God will grow in the years to come
• Be part of a tight-knit team that loves fun, takes pride in their work, gets things done and can be a little too loud and rambunctious
• Team getaways to learn and grow through conferences, retreats, team-building activities and more
• Office schedule is flexible during certain times of the year; remote work

Compensation & Benefits

• Compensation Range: starts at $15.50 per hour, commensurate with experience
• Benefits: 29 hours of paid time off after first year

Must be, or be willing to become a member of Brookwood Church.

See job description for particular skill set requirements