Admin Assistant

Job Title: Administrative Assistant
Location: On-Site
Level: Administrative Support
Client Facing: No

About PAC Group:  

At The PAC Group (PAC), we specialize in engineering consulting, program management, and operational excellence—delivering high-impact solutions in more than 20 countries. We’re proud to partner with the world’s leading companies in automotive, aerospace, industrial, and technology sectors, providing strategic guidance and hands-on execution that drive innovation and efficiency. Whether we’re launching advanced manufacturing systems, deploying digital simulation tools, or scaling global operations, PAC thrives at the intersection of technology, engineering, and problem-solving.  

Joining PAC means joining a dynamic, fast-paced, and global team that values curiosity, collaboration, and continuous improvement.  

Role Purpose:

The Administrative Assistant provides critical operational and logistical support to the PAC Group team. This role ensures smooth daily operations by managing travel arrangements, equipment logistics, office supplies, vendor coordination, and general administrative tasks. The role serves as a central point of coordination for employee support services including car rentals, telecommunications, corporate credit cards, visas, and travel‑related documentation.

Key Responsibilities:

Travel, Logistics & Employee Support

• Coordinate car rentals and maintain relationships with PAC‑approved rental providers.
• Manage travel bookings in Concur, including flights, accommodations, and ground transportation.
• Support travel documentation for international visitors, including invitation letters, travel insurance, and visa applications.
• Track and coordinate FedEx shipments (domestic and international), ensuring timely delivery and accurate documentation.

Technology & Equipment Coordination

• Manage requests and inventory for employee laptops and equipment.
• Coordinate shipping, replacement, and return of hardware as needed.
• Oversee Verizon device management, including ordering, activation, troubleshooting, and cancellations.

Financial & Compliance Support

• Facilitate corporate credit card issuance, renewals, and basic account assistance.
• Support expense compliance and reimbursement inquiries within Concur.

Office Operations

• Maintain stock of office supplies and ensure timely replenishment.
• Answer phone calls.
• Oversee kitchen supplies, cleanliness, and vendor restocking schedules.
• Assist with general office organization, space needs, and facility coordination as required.
• Assist with office events – setting up and cleaning up lunch meetings, etc.

General Administrative Support

• Provide professional, timely administrative support to managers and employees.
• Serve as a point of contact for employee operational questions.
• Maintain accurate records, files, and logs for equipment, supplies, and travel-related processes.
• Support special projects and administrative initiatives as assigned.

Required Qualifications:

• 2+ years of experience in administrative support, office coordination, or related operations role.
• Demonstrated ability to manage multiple priorities with strong attention to detail.
• Proficiency with Microsoft Office (Outlook, Excel, Word, Teams).
• Experience managing travel bookings, logistics, or vendor coordination.
• Strong written and verbal communication skills.
• Ability to work independently, maintain confidentiality, and exercise good judgment.
• Flexibility in daily task assignments to assist with urgent requests.

Preferred Qualifications:

• Experience with Concur or similar travel/expense platforms.
• Familiarity with device management (phones, laptops, telecom accounts).
• Prior experience supporting a distributed or global workforce.
• Problem‑solving mindset with ability to anticipate needs and proactively resolve issues.