Admin Assistant Italy

We’re looking for a super organised Admin Assistant to support the growth of our Stake Italy operations.

What's in it for you?

This is your chance to build a career in operations with one of the most innovative gaming brands in the world, Stake. You’ll gain exposure to multiple business areas, sharpen your organisational and project skills and learn from an experienced global team. If you’re proactive, curious and ready to grow fast - this role is your launchpad.

Your role with us

The Office Operations Assistant is a cornerstone of the local team, responsible for maintaining seamless internal operations, ensuring rigorous compliance with corporate standards, and providing cross-functional administrative support. This role requires a proactive professional who thrives on organisation, possesses a high degree of discretion, and can bridge the gap between Operations, HR, Legal, and Finance. You will exhibit high standards, excellent communication skills, and have the ability to take initiative and prioritise daily tasks. You will join a small but high performing team in our Rome office. 

Who are we?

Stake.it offers a wide variety of online casino and sports betting options. Stake Italy represents the local regulated branch of Stake, offering a world-class entertainment experience through its licensed platform Stake.it, combining casino, live games, and sports betting in a fully compliant and responsible gaming environment. Stake Casino is home to worldwide local currency betting options for online slot games, Stake Originals and live casino games. Stake offers the best online casino gaming experience.
Stake Sportsbook offers unbeatable odds on all major sporting events. Stake is the best place to place wagers on your favourite sports teams and players. Stake Sportsbook covers all bases regarding sports and markets and offers unbeatable odds to online sports bettors. And thanks to our free live streaming platform, you can watch all the action from the biggest sporting events throughout the year!

What you will do

Internal Processes & Compliance

• Workflow Optimisation: Manage and refine internal procedures to enhance operational efficiency and consistency across the office.
• Standards Oversight: Monitor and support adherence to ISO standards, Health & Safety regulations, and internal corporate policies.
• Audit Support: Assist in the preparation and execution of internal audits and process improvements.
• Legal & Corporate Admin: Facilitate basic legal compliance, including anti-mafia certifications, the maintenance of social books, and updated corporate records.
• Contract Management: Support the Legal team with the preparation of standard agreements and basic contract lifecycle management.

Office Administration & General Support

• Logistics Coordination: Manage office travel bookings, meeting room schedules, and the procurement of office supplies.
• Departmental Liaison: Act as the primary point of contact for operational queries and provide administrative assistance to Finance and Legal departments.
• First Impression: Oversee general office hospitality and administrative functions to ensure a professional environment.

HR & Welfare Support

• Employee Lifecycle: Coordinate seamless onboarding and offboarding procedures for local staff.
• Asset Management: Manage IT equipment requests and coordinate hardware delivery for new hires.
• Welfare & Engagement: Execute company welfare initiatives, manage local employee benefits, and support engagement activities.
• Record Keeping: Maintain accurate HR documentation and employee files (maintaining strict confidentiality regarding sensitive compensation data).

Miscellaneous Operations

• Data & Reporting: Assist with data entry, digital document management, and the preparation of operational reports.
• Ad-hoc Projects: Support various departments on special projects and urgent administrative tasks as required.

What you will bring

• Professional Experience: Proven track record in office administration, operations, or a corporate support role.
• Organisational Mastery: Exceptional time-management skills with the ability to prioritize competing tasks.
• Communication: High proficiency in written and verbal communication.
• Problem Solving: A proactive approach to identifying bottlenecks and implementing solutions.
• Tech Stack: Proficiency in Google Workspace (Drive, Sheets, Docs), Slack, Jira, and Intercom.
• Industry Knowledge: Prior experience or interest in the Sports & Gambling sectors is highly advantageous

Personal touches

• Discretion: Ability to handle sensitive corporate information with the utmost confidentiality.
• Autonomy: Comfortable working independently while remaining a collaborative team player.
• Detail-Oriented: A "right first time" mentality, particularly regarding legal and compliance documentation.
• Internal Collaboration: Works closely with the Country Manager, HR Operations Lead and global functions (HR, Legal & Operations).
• External Stakeholders: Acts as a point of contact for external auditors and vendors.

This position is based in Rome, Italy, with a hybrid working model (3 days in office and 2 days remote) designed to support flexibility and collaboration.