ESSENTIAL JOB DUTIES AND RESPONSIBILITIES:
- Provide seamless support and organization to the running of the CEO and senior management team,
- Support the CEO in delivering the strategic leadership and vision of the board, management, structure and organization of the Group and its businesses.
- Maintain the CEO’s diary and appointment schedule by planning and scheduling meetings, conferences, teleconferences, travel, etc., including organizing the corporate diary on an annual basis (i.e. board and committee meetings).
- Maintain internal and external confidence by keeping information confidential.
- Complete administrative support, strategy and project management.
- Work closely with internal and external stakeholders to ensure timely delivery of both strategic and operational deliverables.
- Coordinate trips (Plane tickets, hotel, etc.)
- Coordinate seminars/ transportation (inside and outside of Florida)
- Keep track of receipts and take care of expense reports
- Monthly expense report by area (e.g.: Printing, seminars, travel budget, etc.)
- Other duties as assigned.
- Perform general clerical duties to include but not limited to photocopying, scanning, faxing, mailing, and filing.
- Excellent communication and organizational skills.
- Preferably bi-lingual, English and Spanish.
- Strong attention to detail and ability to self-check work
- Excellent interpersonal skills
- Excellent organizational skills, ability to prioritize workload
- Excellent calendar management skills, including the co-ordination of complex executive meetings and travel arrangements for management.
- Enthusiastic attitude, cooperative team player, adaptable to new or changing circumstances, professional demeanor, sensitive to client needs, self-motivated, creative and innovative.
- Excellent problem solving skills
Education and Experience:
- Prefer college degree, but not required??
Necessary Knowledge:
- Excellent computer skills with proficiency in Microsoft Word, Excel, PowerPoint and Outlook.
Skills Required
- Excellent communication and organizational skills
- Strong attention to detail and ability to self-check work
- Excellent interpersonal skills
- Ability to prioritize workload
- Calendar management skills, including coordinating complex executive meetings and management travel arrangements
- Professional demeanor, adaptability, teamwork, self-motivation, and sensitivity to client needs
- Excellent problem-solving skills
- Bilingual English and Spanish
- College degree
- Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
What We Do
Best Doctors Insurance is the leading international health insurance company in Latin America, the Caribbean and Canada. At Best Doctors Insurance we have a clear vision: to help our members connect with the very best healthcare, with access to the best-quality hospitals and specialized centers around the world. Best Doctors Insurance offers top-quality medical insurance plans; each carefully designed to deliver a full range of exclusive benefits and services for our members. The result? Our members can be certain they have the best health insurance plan that will help them, not only by paying the medical expenses but also guiding them through the complexities of the health care system when they need medical care. At Best Doctors Insurance, we are proud to contribute to better health—and better lives.
