Oversee day-to-day office operations, ensuring a well-organized and professional work environment.
Provide comprehensive administrative support, including calendar management, correspondence, and document preparation.
Organize and maintain records, databases, and filing systems.
Supervise office supplies and equipment, ensuring they are stocked, serviced, and fully functional.
Manage vendor relationships related to office administration and services.
Lead procurement activities, including vendor sourcing, purchase orders, contract management, and budget tracking.
Attend meetings, prepare agendas, record accurate minutes, and ensure timely follow-up on action items.Schedule, organize, and facilitate internal and external meetings and workshops.
Arrange business travel and accommodation for staff when required.
Assist in planning and executing projects, monitoring progress, and preparing reports for management.
Support onboarding and orientation of new team members, ensuring smooth integration.
Process expense reports, invoices, and other financial documentation.
Bachelor’s degree in Business Administration, Office Management, or a related field (preferred).
3–5 years of progressive experience in office management, administration, or procurement, ideally within a technical or project-based environment.
Proficiency in Salesforce (required).
Strong leadership, organizational, and time management skills.
Excellent written and verbal communication skills in English.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools.
Proven ability to capture and distribute accurate meeting minutes and follow up on action points.
High level of discretion, professionalism, and adaptability in a fast-paced environment.
Skills Required
- 3-5 years progressive experience in office management, administration, or procurement
- Proficiency in Salesforce
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Experience with procurement activities: vendor sourcing, purchase orders, contract management, budget tracking
- Experience processing expense reports, invoices, and financial documentation
- Strong leadership, organizational, and time management skills
- Proven ability to capture and distribute accurate meeting minutes and follow up on action items
- Excellent written and verbal communication skills in English
- High level of discretion, professionalism, and adaptability
- Bachelor's degree in Business Administration, Office Management, or related field
What We Do
PaxeraHealth's mission is to democratize AI in medical imaging. Our Best in KLAS enterprise imaging platform delivers substantial improvements to the accuracy of diagnosis, ease of use and reducing physician burnout. Based in Boston, with a diverse employees and a wide range of backgrounds from 12 countries, we are passionate about revolutionizing medical imaging and saving lives. We are proudly managing more than 220 million imaging studies for 1500 customers in 45 countries. PaxeraHealth was recently recognized as one of the top 100 Healthcare technology companies by the Healthcare technology report.
