We are looking for a highly organized and proactive Admin and Liaison Specialist to provide administrative, coordination, and communication support across multiple departments. This role serves as a key link between internal teams, suppliers, and stakeholders while also supporting sales and marketing operations.
Key ResponsibilitiesProvide administrative, office, and facilities support, including monitoring office supplies, equipment, and inventory.
Handle phone and email inquiries and manage internal and external correspondence.
Maintain accurate records, files, and databases (both physical and digital).
Act as a communication bridge between departments to ensure smooth coordination of tasks and projects.
Assist in supplier coordination, inter-department management, and account support.
Support sales operations by tracking bookings and orders, updating sales reports, and preparing materials for trainings and customer engagements.
Provide marketing support by managing website and social media updates and handling digital inquiries.
Assist in the coordination of marketing activities and events, including logistics, supplier coordination, approvals, and payments.
Graduate of any four-year course, preferably Business Administration, Office Management, or Marketing Management.
At least 1–2 years of experience in an administrative, secretarial, or receptionist role.
Proficient in Microsoft Office (especially Excel and PowerPoint) and Google Workspace.
Strong communication, organizational, and coordination skills.
Detail-oriented, able to multitask, and comfortable working with multiple teams.
Skills Required
- Four-year college degree, preferably in Business Administration, Office Management, or Marketing Management
- At least 1-2 years of experience in an administrative, secretarial, or receptionist role
- Proficiency in Microsoft Office, especially Excel and PowerPoint
- Proficiency in Google Workspace
- Strong communication, organizational, and coordination skills
- Detail-oriented and able to multitask across multiple teams
What We Do
About Belo Medical Group Founded in 1990, Belo Medical Group stands as the pioneering medical aesthetics center in the Philippines, trailblazing the industry with unmatched expertise and innovation. Under the esteemed leadership of Dr. Vicki Belo, our brand has become synonymous with the highest standards of beauty and skincare treatments in the country. As part of the privately-owned Belo Group of Companies, we encompass a comprehensive range of brands, including Belo Medical Group for medical aesthetics and surgery, Belo Essentials for consumer beauty products, and Venn Intelligent Aesthetics for distribution of medical aesthetic products and devices. Our journey began over three decades ago when Dr. Vicki Belo opened the first-ever dermatological and surgical clinic in the Philippines. Since then, we have dedicated ourselves to transforming the aesthetic industry, providing Filipinos and international clients alike access to the latest and most reliable beauty technologies and procedures. Our mission is to enhance natural beauty and promote self-confidence, inspiring individuals to live their best lives. With the vision of making the Philippines the beauty hub of Asia, we are committed to excellence and innovation in everything we do. The Belo Medical Group operates with core values that are the bedrock of our success: Honoring our word through truth and transparency. Striving as one team to achieve unified goals. Embodying 'malasakit' with care and resourcefulness. Leading for excellence and setting industry standards. We are the original choice for beauty and wellness, trusted by celebrities and individuals who seek the pinnacle of aesthetic care. With over 14 strategically located clinics nationwide, our presence marks a legacy of beauty and excellence that continues to grow, shaping the future of medical aesthetics in the Philippines and beyond. Join us at Belo Medical Group, where beauty, innovation, and a legacy of excellence converge.
