Summary/objective
The Accounts Receivable Specialist is responsible for creating and maintaining client accounts, billing schedules, invoicing, and accounts receivable. Daily email and phone correspondence with both external clients and internal co-workers.
Essential functions
- Review new client account applications and Certificate of Insurance.
- Assess client’s financial status / creditworthiness.
- Analyze Risks – approve client account terms.
- Maintain and request client Certificate of Insurance.
- Follow up with client and/or sales agent for missing account correspondence.
- Ensure clients are billed correctly for services provided in a timely manner.
- Create COD invoices and collect payment.
- Collect all proper information needed to create payment schedules.
- Process invoices and distribute them via email.
- Maintain a weekly / monthly billing calendar and spreadsheets.
- Accounts Receivable – ensure invoices are paid in a timely manner.
- Track and resolve outstanding payment issues.
- Obtain correspondence for Audits.
- Provide accounting support to sales agents.
- Resolve any questions and/or complaints from clients.
- Other duties as assigned.
Knowledge, Skills, and Abilities
- Excellent customer service skills
- Comfortable working under tight deadlines
- Ability to work in a fast-paced environment
- Great attention to details
- Excellent ability to organize and prioritize tasks
- Problem solving
- Negotiation skills
- Discretion and ability to keep confidential information secure
Required education and experience
- 3+ years of Accounting, Accounts Receivable or equivalent experience required. Experience from the entertainment industry is a plus.
- Strong proficiency in Microsoft Office Suite, especially Excel and Outlook.
- Knowledge of audio, lighting and/or video equipment is a plus.
CA, CO, IL, NY, NJ and NV: The pay range for this position is estimated to be $25/hr - $27/hr. Actual pay to be determined by the experience, knowledge, skills, and abilities of the applicant combined with location and alignment with market data. Additionally, we offer comprehensive health, dental, and vision insurance, paid time off, and a 401(k) retirement savings plan with matching contributions.
PRG is an Equal Opportunity Employer.
PRG is a drug-free work environment, pre-employment testing will be required.
Production Resource Group LLC participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
PRG cares about the safety of our employees and applicants. PRG does not use chat rooms for job searches or communications. PRG will never request personal information via informal chat platforms or unsecure email. PRG will never ask for money or an exchange of money, banking or other personal information prior to an in-person interview. Be aware of potential scams while job seeking. For information on job scams, visit, https://www.consumer.ftc.gov/JobScams or file a complaint at https://www.ftccomplaintassistant.gov/.
Skills Required
- 3+ years of accounting, accounts receivable, or equivalent experience
- Strong proficiency in Microsoft Office Suite, especially Excel and Outlook
- Excellent customer service skills
- Ability to work under tight deadlines in a fast-paced environment
- Strong attention to detail and organizational skills
- Problem-solving and negotiation skills
- Ability to keep confidential information secure
- Entertainment industry experience
- Knowledge of audio, lighting, or video equipment
What We Do
PRG (Production Resource Group) provides production solutions and entertainment technology for live events worldwide. It supplies production equipment for hire and delivers integrated services across music touring and festivals, television and film, theatre, sports and esports, and corporate events. Its expertise spans video, lighting, rigging, staging, virtual production, and set and automation systems, helping clients realize ambitious creative productions on a global scale.
