The Role
Own the resident accounts receivable cycle for assigned US real estate properties. Responsibilities include Yardi move-in and lease setup, daily cash application, tenant ledger maintenance, delinquency and collections support, move-out deposit accounting, GPR and accrual review, month-end AR-to-GL reconciliations, reporting, audit support, and training junior staff.
Summary Generated by Built In
India (US night shift) Move-Ins & Tenant Ledgers · Yardi
What we are and what we do:-
Gallagher & Mohan works exclusively within the real estate industry. Our mission is to provide financial analysis, marketing, and accounting support to our clients. Our clients are real estate-focused private equity investors, developers, fund managers, brokers, and more. We pride ourselves on our quality, our strong communication, and our work ethic. We are a natural extension of our client’s existing infrastructure. The type of transactions we currently work on range from multifamily apartment complexes to large office towers in the United States and European markets and range in value sizes from $10 million USD - $200 million+ USD.
About the Role
A hands-on role owning the resident revenue cycle from move-in through move-out for an assigned group of US properties. You will set up new leases in Yardi, apply daily cash, keep tenant ledgers accurate, manage delinquency and deposit accounting, and complete the monthly GPR, accrual and AR reconciliation work that supports the financial statements — partnering daily with US site teams and property management.
Key Responsibilities
- 1. Move-Ins & New Resident Setup — Audit every new move-in in Yardi against the executed lease. Post prorated rent, deposits, admin, pet, parking and utility charges, and set up concessions and recurring charge schedules correctly the first time.
- 2. Cash Application & Tenant Ledgers — Apply lockbox, ACH, portal, check and money order receipts daily. Clear unapplied and suspense items, and correct misapplied payments, duplicate charges and open credits with documented adjustments.
- 3. Delinquency & Collections — Review aging by property, assess late fees per lease and local ordinance, track payment plans and rental assistance, support notices and legal referrals, and recommend approved write-offs.
- 4. Move-Outs & Deposit Accounting (SODA) — Finalize move-out ledgers and issue SODA statements within the statutory deadline. Research disputes, issue corrections, and manage former-resident balances and the collections handoff.
- 5. GPR & Accruals — Review GPR daily for market rent, lease rent, loss-to-lease, vacancy and concession accuracy. Post and review monthly GPR accruals including vacancy loss, concessions and bad debt.
- 6. Month-End Close & Reconciliations — Reconcile the AR subledger to the GL, along with prepaid rent and deposit liability. Deliver the AR close package and revenue variance commentary per the close calendar.
- 7. Reporting & Stakeholder Support — Distribute delinquency, move-in/move-out and receivable reporting with exceptions flagged, and support audit, owner and lender requests with ledgers and documentation.
- 8. Process & Team Support — Keep AR, move-in and SODA procedures documented, drive down rework, and train and review junior AR staff on setup, cash application and corrections.
Mandatory Requirements
- Semi-Qualified CA / CA Qualified; CPA preferred
- 1-2 years of accounts receivable experience, with US real estate property management accounting
- Hands-on Yardi Voyager — resident ledgers, charge codes, receipts, move-in/move-out functions and AR reporting
- Proficient in Excel — pivot tables, VLOOKUP/XLOOKUP, SUMIFS and reconciliations on large ledger exports
- Comfortable working in the US accounting night shift (5.30 PM to 2.30 AM)
- Good English communication, written and verbal
- Working knowledge of lease terms, prorations, concessions and security deposit rules
Core Skills
- Strong attention to detail and documentation discipline
- Ability to manage deadlines in a high-volume, multi-property environment
- Problem-solving on ledger exceptions and reconciling items
- Clear communication with US site teams, property managers and residents
Job Details:
- Title: Accounts Receivable Specialist -Yardi
- Department: Accounting
- Employment Type: Full-Time, Permanent
- Location: Remote (work from office)
- Shift Timings: EST/PST (US Time Zone)
Skills Required
- Semi-Qualified CA or CA Qualified
- CPA qualification
- 1–2 years of accounts receivable experience in US real estate property management accounting
- Hands-on experience with Yardi Voyager, including resident ledgers, charge codes, receipts, move-in and move-out functions, and AR reporting
- Proficiency in Excel, including pivot tables, VLOOKUP/XLOOKUP, SUMIFS, and reconciliations using large ledger exports
- Availability to work the US accounting night shift from 5:30 PM to 2:30 AM
- Good written and verbal English communication skills
- Working knowledge of lease terms, prorations, concessions, and security deposit rules
- Strong attention to detail and documentation discipline
- Ability to manage deadlines in a high-volume, multi-property environment
- Problem-solving ability for ledger exceptions and reconciling items
- Clear communication with US site teams, property managers, and residents
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The Company
What We Do
Gallagher & Mohan is a real estate knowledge process outsourcing (KPO) and professional services firm serving real estate developers, investment funds, and property management companies. Founded by commercial real estate private-equity veterans Doug Gallagher and Arshey Mohan, it provides accounting, financial analysis, statement preparation, lease administration, asset management, and other back-office services to clients across international markets, with a focus on cost-efficient offshore operations.
