Accounts Payable Supervisor

Accounts Payable Supervisor

Role Purpose:

The Accounts Payable Supervisor is responsible for overseeing the daily operations of the Accounts Payable department to ensure accurate, timely, and efficient processing of vendor invoices and payments. This role supervises AP staff, develops and maintains department procedures, ensures compliance with company policies and accounting standards, and partners with internal departments and vendors to resolve payment-related issues.

As Accounts Payable Supervisor, you will:

• Supervise, mentor, and develop the Accounts Payable team.
• Assign and monitor daily workflow to ensure deadlines and service levels are met.
• Oversee the processing of vendor invoices, expense reports, and payment requests.
• Review and approve invoice coding and payment batches for accuracy and compliance.
• Ensure timely processing of check runs, ACH payments, wire transfers, and other payment methods.
• Monitor vendor statements and resolve discrepancies promptly.
• Maintain vendor master files and ensure appropriate internal controls are followed.
• Coordinate month-end and year-end closing activities related to Accounts Payable.
• Ensure compliance with company policies, internal controls, and accounting principles.
• Support internal and external audits by providing requested documentation and explanations.
• Develop and maintain AP procedures to improve efficiency and strengthen internal controls.
• Collaborate with Purchasing, Receiving, and other departments to resolve invoice and payment issues.
• Manage escalated vendor inquiries and maintain positive supplier relationships.
• Assist with system upgrades, testing, and implementation of new AP technologies.
• Prepare reports and analyses for management as requested.

Desired Knowledge/Skills/Abilities Include:

Education

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field; equivalent combination of education and experience may be considered.

Experience

• 5+ years of progressive Accounts Payable experience.
• 2+ years of supervisory or team leadership experience.
• Experience in high-volume invoice processing.
• Experience with ERP systems, such as Infor.
• Experience managing AP automation platforms, such as Medius, Coupa, etc.
• Experience with electronic invoicing and payment automation preferred.

Knowledge/Skills

• Strong understanding of Accounts Payable principles and accounting practices.
• Excellent leadership and employee coaching skills.
• Strong analytical and problem-solving abilities.
• High level of accuracy and attention to detail.
• Excellent organizational and time management skills.
• Ability to prioritize multiple deadlines in a fast-paced environment.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Excel and Microsoft Office Suite.
• Knowledge of three-way matching, purchase orders, receiving processes, and payment terms.
• Experience with OCR and AP automation solutions preferred.

Reporting Structure:

Reports To: Accounts Payable Manager

Direct Reports:            Accounts Payable Processors

Working conditions: Normal office environment

EEO/AA/M/F/Vet/Disability Employer: The above statements are intended to describe the essential functions and related requirements of persons assigned to this job.  They are not intended as an exhaustive list of all job duties, responsibilities and requirements.