Accounts Payable Specialist

Work Arrangement / Work Shift: Remote set-up | Monday to Friday, 8:30 AM – 5:30 PM. Occasional overtime may be required. (MST)

Role Overview:

The Accounts Payable (AP) Specialist is responsible for managing and recording all company cash outflows, including accounts payable, corporate credit card reconciliations, and financial transaction entry into QuickBooks and VOZ (proprietary ERP). Working within an Experiential Marketing Agency environment, this role ensures accurate cost tracking from project sale to final invoice issuance while maintaining strong vendor relationships. The ideal candidate will support internal leadership and collaborate across teams to ensure precise financial data and efficient administrative operations.

What You’ll Be Doing:

Cost Management

• Support and advise the Company's Administration Leader on all matters related to cash outflows.

• Review client contracts and verify transaction information related to job costs.

• Receive vendor invoices and accurately post them in the accounting system.

• Maintain client job files from project sale to final invoice issuance.

• Confirm all show and site change orders are included in final vendor invoices.

• Reconcile monthly credit card bills and apply costs accurately to projects.

• Review open Purchase Orders before preparing final invoices.

• Encourage the use of Purchase Orders on all job-related expenditures.

• Assist with month-end AP reconciliations if required.

• Compile Colorado Sales Tax reports and prepare payments.

• Issue annual 1099 forms to vendors and government entities.

Vendor Management

• Establish and increase vendor credit limits.

• Resolve discrepancies between purchase orders and vendor invoices.

• Issue deposit checks for materials or services when required.

Staff Interactions

• Meet weekly with the Administration Leader to identify invoices for payment.

• Perform weekly check runs.

• Coordinate with Accounts Receivable on open Purchase Orders.

• Communicate vendor-related issues to project, shop, and warehouse teams.

• Assist with vendor disputes when necessary.

Miscellaneous

• Assist the Accounts Receivable Lead when AP duties are current.
  

What You’ll Need:

• 3+ years of relevant experience.

• QuickBooks experience preferred (or other accounting software).

• Associate or Bachelor's degree in Finance, Accounting, Business Administration, or equivalent experience preferred.

• English level B2+ to C1.

• Reporting experience.

• Advanced Excel skills.

• Strong organizational skills and attention to detail.

• Excellent communication and vendor relationship management skills.

• Bookkeeping knowledge and experience.

• Candidates should be comfortable using AI-powered tools and modern productivity technologies to improve efficiency, communication, problem-solving, and work quality.
  

About Atticus:

Atticus Advisory Solutions Inc. is a specialized remote staffing and IT offshoring firm based in the Philippines, providing vetted, high-quality Filipino talent to global tech startups, SMEs, and consulting firms, focusing heavily on niche areas like ERP (NetSuite), Accounting and Finance and IT, offering integrated recruiting, upskilling, and HR support to ensure high retention and reliable offshore teams.

Atticus provides a comprehensive solution for international companies to build dedicated, outsourced teams and efficiently scale their technical and administrative capabilities by leveraging skilled Filipino talent, managed with a focus on quality and long-term retention. We ensure the teams perform like extensions of the client’s own operations.

Who We Are:

We are a customer-focused organization that puts people at the heart of everything we do. We believe great outcomes come from strong collaboration, where ideas are openly shared and teamwork is valued.

Our team members are proactive and confident—they take ownership, speak up, and are not afraid to ask questions. We encourage curiosity and continuous improvement, empowering everyone to challenge the status quo and find better ways of working.

We foster a growth mindset, where learning is continuous, feedback is welcomed, and mistakes are seen as opportunities to grow. Here, you are supported to develop your skills, improve processes, and make a meaningful impact.

Why Join Us:

At Atticus Advisory Solutions Inc, we value our employees and provide a positive and collaborative work environment. We offer competitive compensation, benefits, annual leaves, health and medical insurances. Our culture offers flexible working arrangement and opportunities for growth and development.