Join Our Team at The Douglaston Companies
What we are looking for:
At The Douglaston Companies, collaboration is at the heart of everything we do. We believe that great ideas come from working together, sharing perspectives, and supporting one another to achieve common goals. We’re excited to announce an opportunity for an Accounts Payable Specialist to join our dynamic team.
Why Choose The Douglaston Companies?
Continuous Learning and Development: Your growth matters to us. We offer ongoing professional development through in-person and virtual training programs designed to sharpen your skills and help you thrive.
Community Commitment: We don’t just build properties—we build communities. Our team actively gives back, creating meaningful impact and building a better tomorrow, together.
Career Advancement: This isn’t just a job, it’s a career. We invest in your personal and professional growth because we know that when our people succeed, we all succeed.
What you will do:
- Oversee the company’s Accounts Payable mail and email inboxes and ensure all invoices are processed and paid; responsibilities include scanning, coding, and entering invoices, processing weekly check runs, reviewing invoices against service contracts to ensure accuracy, obtaining all necessary internal approvals on invoices, and facilitating payments to vendors via the company’s bank platform
- Prepare billing analysis and intercompany allocation of all services and invoices
- Reconciliation, allocation, and payment of all accounts payable, including Amazon and credit card charges; communicate with vendors as necessary
- Perform all monthly closing functions including review and analysis of trial balance, posting journal entries, reconciliations of bank accounts, A/R and A/P ledgers
- Responsible for cash management, ensuring sufficient funding, and maintaining cash balances
- Manage monthly reconciliation of intercompany activity including reimbursements, operating expenses, and payroll
- Prepare and process payroll funding; post related journal entries
- Must understand corporate benefits (Medical/HSA/FSA/WC/PFL) and assist HR & PR teams with true-ups, and properly recording, forfeitures and discrepancies
- Prepare 1099 forms, 941 reconciliations and workers compensation true-up
- Assist in year-end budget and audit/tax preparation process; liaise with external accountants; prepare supporting schedules as required
- Assist with any additional financial functions as required
- Bachelor’s degree in accounting
- 3+ years of accounting experience preferred
- Advanced computer skills – Yardi, MS Word, Outlook, Excel (Excel Certified preferred),
- Must possess a strong sense of accountability, excellent time management skills, and ability to track workflow and meet deadlines
- Must possess strong analytical skills, be highly organized with meticulous attention to detail, and capable of multi-tasking in a fast-paced environment with shifting priorities
- Must communicate effectively, both verbal and written, and be able to work independently and as part of a team
Salary Range
This position is non-exempt and will be compensated at an hourly rate equivalent to an annualized salary range of $60,000 - $75,000.
Actual compensation packages are based on several factors that are unique to each candidate, including but not limited to skill set, depth of experience, certifications, and specific work location. This may be different in other locations due to differences in the cost of labor
Douglaston Development, Levine Builders, and Clinton Management are a dynamic privately held group of companies with a unique “owner-builder-manager” advantage. The Douglaston Companies started with the founding of Levine Builders in 1979 with just two people. Standing by our core values of integrity and ethics for the past four decades the firm has grown to 200 employees.
The Douglaston Companies are proud to be an Equal Opportunity Employer. We do not discriminate based upon race, religion, color, gender, gender identity or expression, sexual orientation, genetic information, national origin, ancestry, medical condition, disability, marital status, caregiver status, pregnancy, citizenship, age, military or veteran status, or other applicable legally protected characteristics.
Skills Required
- Bachelor's degree in accounting
- 3+ years of accounting experience
- Proficiency with Yardi
- Proficiency with Microsoft Excel
- Excel certification
- Proficiency with MS Word and Outlook
- Experience processing invoices, scanning, coding, entering invoices, and running weekly check runs
- Experience reconciling accounts payable, A/R and bank accounts and performing monthly close activities
- Experience with cash management and ensuring sufficient funding
- Experience with intercompany allocations and reconciliations
- Experience preparing and processing payroll funding and posting related journal entries
- Knowledge of corporate benefits (Medical/HSA/FSA/WC/PFL) and assisting with true-ups and benefit recording
- Experience preparing 1099 forms, 941 reconciliations, and workers compensation true-ups
- Experience assisting with year-end budget, audit, and tax preparation and liaising with external accountants
- Strong accountability, time management, analytical skills, organization, attention to detail, and ability to multitask
- Effective verbal and written communication; ability to work independently and as part of a team
What We Do
The Douglaston Companies are a New York City-based real estate group comprising Douglaston Development, Levine Builders, and Clinton Management. They function in unison to provide comprehensive services in real estate development, construction management, and property management, focusing on building thriving communities through a wide range of residential, mixed-use, and commercial projects across New York City.
