The Role
Manage accounts payable by entering and coding invoices, reconciling statements, facilitating vendor payments, maintaining records, resolving discrepancies, and supporting accounting team processes.
Summary Generated by Built In
Serán BioScience is searching for an Accounts Payable Specialist to join the Finance and Accounting Department. This position will be responsible for managing the outflow of capital for the Company. The primary function of this role is to ensure complete and systematic accounting records of receipts and disbursements in the organization by performing complex data entry and monitoring tasks and applying accepted procedures in preparing and maintaining accounting records. The Accounts Payable Specialist will contribute to the accounting team, allowing for growth opportunities for those who desire additional training or dedicated responsibilities for those who prefer to be an independent contributor.
Serán BioScience develops and manufactures novel drug products for a variety of pharmaceutical applications. We aim to build a workforce that is collaborative, creative, and kind. In addition to the skills required of the role, qualified candidates will approach their work with integrity and enthusiasm to promote a positive work culture. Employees are awarded generous PTO accrual, low-cost health benefits, and a 5% 401(k) contribution that does not require an employee match or vesting. Want to learn more about what we do, who we are, and how you can contribute? We look forward to seeing your application.
Duties and Responsibilities
- Enters all invoices, coding each to the appropriate expense and cost center categories
- Considers fundamental accounting principles while coding invoices
- Receives and verifies expense reports; reconciles expense and other financial reports with account balances and other office records
- Facilitates payment of vendors, reviewing purchase orders, and tracking recent payment history
- Maintains courteous, professional relationships with vendors to facilitate changes in payment terms and instructions, and to resolve all discrepancies/disputes
- Monitors and ensures on-time payment of all obligations, even in situations where invoices are not received/expected (e.g., rent) or on time
- Regularly updates entire team – including CEO – regarding material payments, account balances, etc.
- Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed
- Assists with accounting records and ledgers by reconciling monthly statements and transactions
- Works to maintain rapport with and balance needs of various company constituents: supply chain, maintenance, marketing, client management, etc.
- Scope of responsibilities may increase to align with Company initiatives
- Other related duties as assigned
- Experience managing relationships with vendors and facilitating timely payments in compliance with invoices received
- Communicates effectively and maintains productive relationships with coworkers, clients, and other contacts outside the company
- Demonstrated trust and competence to be granted authority over payments
- Must be proficient in Microsoft Office Suite and related programs
- Experience with entering invoices and payments into an ERP system, such as SAP
- Must be able and willing to learn other AP and accounting software systems
- Excellent organizational skills and attention to detail
- Demonstrated ability to multi-task in a fast-paced environment
- Ability to maintain confidential and meticulous records
- Temperament to stay calm and friendly while working out discrepancies with vendors
- Strong improvement orientation; motivation to improve efficiency and accuracy of AP systems and procedures
- Willingness and desire to expand accounting knowledge base via education and/or training
- Accepts feedback from a variety of sources and constructively manages conflict
Education and Experience
- High school diploma required; Business or Accounting degree preferred
- Certified Accounts Payable Professional (CAPP) certification preferred
Physical Requirement
- Prolonged periods sitting at a desk and working on a computer
- Must be able to lift up to 15 pounds at times
- Adheres to consistent and predictable in-person attendance
Skills Required
- Experience managing relationships with vendors and facilitating timely payments in compliance with invoices received
- Effective communication and ability to maintain productive relationships with coworkers and external contacts
- Trust and competence to be granted authority over payments
- Proficient in Microsoft Office Suite
- Experience entering invoices and payments into an ERP system such as SAP
- Willingness and ability to learn other AP and accounting software systems
- Excellent organizational skills and attention to detail
- Demonstrated ability to multi-task in a fast-paced environment
- Ability to maintain confidential and meticulous records
- Calm and professional temperament when resolving vendor discrepancies
- Strong improvement orientation and motivation to improve AP systems and procedures
- Willingness and desire to expand accounting knowledge via education and/or training
- Accepts feedback from various sources and constructively manages conflict
- High school diploma
- Business or Accounting degree
- Certified Accounts Payable Professional (CAPP) certification
- Ability to lift up to 15 pounds occasionally
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The Company
What We Do
Serán Bioscience is a contract development and manufacturing organization (CDMO) that provides comprehensive pharmaceutical support for small and large molecule drug development. They offer services ranging from discovery to clinical manufacturing, including formulation design, spray drying, and analytical quality control, with a science-first approach aimed at helping clients advance medicines to the clinic efficiently.
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