The Role
Responsible for processing and reconciling vendor invoices and expense reports in Concur, maintaining vendor files and inventory trackers, preparing month-end accruals and journal entries, assisting with payroll entries, audits, and GL close, and resolving vendor inquiries. Supports general AP, prepaid amortization, credit card reconciliations, and year-end audit preparation.
Summary Generated by Built In
We are the champions of childhood
Hanna Andersson is a Portland, Oregon-based premier kids and baby clothing brand. Our clothes are made to play, made to last, and designed to let kids be kids. We have core commitments to design, quality, and sustainability, and we believe in helping families create meaningful everyday moments. These principles guide the Hanna Way, and lead to an experience authentically different from other children’s brands.
We cultivate our unique brand by hiring team members who believe in these values, own a customer service mindset, and who are innovative, results-oriented, and comfortable working in a collaborative and growth-driven work environment. We all share in our brand’s success, and we actively encourage our team members to maintain a healthy balance in their daily lives.
The Accounts Payable Specialist is responsible for accounts payable, inventory, current assets, and other general accounting areas. They assist with the month end close process, year-end audit, internal/external reporting, ad hoc analysis, and administration tasks. The Accounts Payable Specialist must have strong communication, customer service, mathematical, analytical, and organizational skills, and a focus on accuracy and attention to detail.
What You'll Do:
- Process invoices for payment through the Concur system.
- Review and Process expense reports through the Concur system.
- Set up and train new expense and invoice users in Concur.
- Issue A/P on a weekly basis through Concur.
- Initiate and reconcile monthly vendor statements.
- Maintain vendor master file including new vendor set up.
- Annual 1099 filings.
- Finished Good payments and 3-way match.
- Process finished goods vendor invoices and wire payments.
- Prepare manual check invoices and payments.
- Maintain inventory in-transit and delivered not received weekly tracker.
- Prepare prepaid expenses amortization and month-end reconciliation.
- Reconcile and prepare bi-weekly payroll entries and accruals.
- Accrue and reconcile credit card payable at month-end.
- Prepare journal entries to accrue accounts payable at month-end.
- Research and resolve vendor inquiries regarding invoice payment.
- Assist with month-end GL closing process as directed.
- Assist Accountant with use tax information.
- Compile miscellaneous work papers for year-end review by outside auditors.
- General department filing.
- Additional tasks and responsibilities assigned as necessary.
You Should Have:
- High School Diploma, with college level Accounting coursework strongly preferred.
- 2 years Accounts Payable experience.
- Working knowledge of PC spreadsheets (Excel) and word-processing (MS Word).
- Strong mathematical, analytical, and organizational skills.
- Strong focus on accuracy and attention to detail.
- Good verbal and written communication skills.
- Customer service focus working with external vendors and internal customers.
- Ability to maintain confidentiality of accounting information.
- Industry certification(s) are strongly preferred, but not required.
Hanna Talent Cultivation Standards:
With a rise in cyber-criminal activity, please note Hanna will never:
-Ask for any sensitive personal information via email, text, or other forms of instant messaging
-Interview you via email and/or send you a list of questions in lieu of an interview
-Extend an offer without speaking to you via phone or video call
-Ask for bank account or financial information during the recruiting process
Legitimate email communication will only be done to and from @hannaandersson.com email addresses. Please examine messages carefully to ensure this is the domain you are receiving messages from, as cybercriminals may also utilize domains that look similar but may have one letter off (such as @hannaandersson.com).
Legitimate candidate application submissions are received directly from the applicant. All unsolicited third-party submissions will be considered illegitimate and will not be reviewed or considered for hire.
Hanna Andersson provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. As an Equal Opportunity Employer, Hanna Andersson prohibits discrimination, harassment, and retaliation of any kind. Hanna Andersson encourages applicants of all ages.
Skills Required
- High School Diploma
- College-level Accounting coursework
- 2 years Accounts Payable experience
- Working knowledge of spreadsheets (Excel)
- Working knowledge of word-processing (MS Word)
- Strong mathematical, analytical, and organizational skills
- Strong focus on accuracy and attention to detail
- Good verbal and written communication skills
- Customer service focus working with external vendors and internal customers
- Ability to maintain confidentiality of accounting information
- Industry certification(s) (e.g., AP/Accounting certificates)
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The Company
What We Do
At Hanna, our core purpose is making childhood moments that matter. We will achieve this primarily through our enthusiastic associates who own the business by working collaboratively, through truth and transparency, to build sustainable solutions that grow our company, our team and ourselves in service to the customer. Our product is comfortable, functional, easy-care, yet fun and we like to think our workplace is as well. If you want to learn more about Hanna, check us out on Instagram at #happyhannas We strongly believe in giving back to the communities in which we live and work. We are dedicated to being responsible business partners with our customers, our vendors, our communities and our associates.
