Accounts Payable Specialist

Described Duties:
1. Work cooperatively with Northwest Health Services providers, supervisors, and personnel to carry out the goals and objectives of NHS according to governing body requirements and established internal policies and procedures.
2. Treat others respectfully whether it is a patient, fellow employee, member of management, customer, vendor or visitor to our premises.
3. Match purchase orders to packing lists, packing lists to invoices, invoices to statements; allocate appropriately to asset and expense accounts.
4. Reconcile outstanding invoices and credit cards to statements, including tracking down missing receipts from card holders.
5. Pay invoices by due date and maintain open invoice register.
6. Prepare A/P payment schedule to be reviewed by Controller and/or CFO.
7. Prepare checks/credit card payments/ACHs for approval, co-signature (if applicable), and mailing.
8. Upload check register onto online banking for positive pay record.
9. Enter vendor invoices including employee benefit invoices into AP system.
10. File vendor payments and paid invoices.
11. Maintain accounts payable records.
12. Copy and send vendor invoices related to grants to applicable personnel for grants management.
13. Enter Clinical/Electronic Funds Transfer deposits into accounting system and maintain records of these deposits.
14. Maintain spreadsheet for credit card payments collected (at each clinic) to assist in bank reconciliation.
15. Enter patient refund requests, adjustments and voids as received from insurance department. Maintain files and prepare refund checks.
16. Assist with yearly audits, including the Medicare and Medicaid cost reports.
17. Assist with the yearly budget.
18. Maintain providers CME accounts, while assisting providers with procedures.
19. Work with clinic managers to properly maintain purchase order systems.
20. Complete all input and reconciliations for financial statements by 16th of each month.
21. Review and update procedure manual for Accounts Payable Specialist position on an annual basis.
22. Reconcile employee benefit statements.
23. Must comply with the provisions of the Health Insurance Portability and Accountability Act (HIPAA) of 1996.
24. Perform related work as required.

Essential Job Functions:
1. Must be able to talk, see, hear, read, write, stand, kneel, lift, and sit for long periods of time.
2. Possess cognitive skills necessary to read, analyze, and interpret a variety of instructions furnished in written and or oral form.
3. Working knowledge of Excel.
4. Maintain a professional appearance and demeanor at all times.
5. Must respect and maintain confidentiality.
6. Must demonstrate tact, patience and good communication skills in dealing with patients, NHS staff, and the public.

Qualifications:
1. Must possess and maintain a valid Drivers License, and proof of insurance for personal vehicle used for business.
2. Possess High School diploma and/or equivalent.
3. Possess light typing, ten-key, and computer skills. Must demonstrate accuracy, proficiency, and efficiency.
4. Must demonstrate the ability to open, minimize, and maximize different windows in the Microsoft Office applications.

This job specification should not be construed to imply that these requirements are the exclusive standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as may be required by their supervisor.