Accounts Payable Specialist

Summary: Responsible for entire A/P process from receipt of invoice to its payment, generating A/R statements for our dealerships, and generating associated journal entries.

Supervisory Responsibilities:  This job has no direct supervisory responsibilities.

Essential Duties and Responsibilities include the following:

• Accounts Payable will encompass the processing of all accounts payable transactions including bills, returns, and credit card charges ensuring accuracy of each bill and proper classification as expense or capitalizable item in accordance with our chart of accounts.
• Ability to process invoices and payments with high level of accuracy.
• Reconciles vendor statements and responds to vendor questions in timely manner.  Builds relationships and credibility with the vendors.
• May assist with reconciliation of monthly travel credit card statements.
• Prepares daily cash sheet
• Assists in General Ledger maintenance and reclasses.
• Assists with new vendor set up.
• Supports the annual 1099 process.
• Responsible for generating A/R statements for charges paid by the corporate office on behalf of the dealerships, gathering necessary support for those charges, and answering related dealership inquiries.
• Ensures that necessary controls are in place to safeguard assets
• Assists in training and supervising office staff
• Ensures that annual external audit requirements are met
• Maintains effective employee relations
• Maintains an organized, clean and safe work area
• Participates in required training
• Records all hours worked accurately in company timekeeping system    
• Follows Safeguards rules and regulations.
• Demonstrates the Company’s Core Values
• Complies with Company policies and procedures
• Observes all Federal, State, Local and Company safety rules and regulations in the performance of duties.
• Other duties as assigned

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with medical conditions to perform the essential functions.

Desired Education:

o   GED

o   High School Diploma

√   Associate Degree

o  Bachelor Degree

o   Master Degree

o   Doctorate Degree

Field of Study:

√   Accounting

o   Automotive

o   Business

o   Human Resources

o   Information Technology

Desired Work Experience:

o   up to 3 years

o   3-5 years

√   5+ years

Education/Experience:

Previous experience in an accounts payable or general accounting role.  Working knowledge of GAAP.

Strong analytical and organizational skills.

Certificates and Licenses:

√   Valid Driver’s License

Computer Skills:

Proficiency in Microsoft Office Products.  Ability to learn the Accounts Payable subledger system and General Ledger system and additional web based applications utilized in operations or accounting.

Communication Skills:

Ability to understand and follow instructions. Ability to communicate effectively with company personnel, financial institution personnel, and external auditors.

Attendance Expectations:

The position requires regular and predictable attendance.  Hours may include evening hours, weekends, and some holidays to meet required deadlines.

Physical Demands:

While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk; and sit; use hands to finger, handle, and feel.

Environment Demands:

Duties are performed primarily at a desk in an office environment but will also be required to work throughout the facility.  Work includes frequent clerical and administrative assignments and interaction with office, employees, and company personnel.

Verbal and Writing Ability:

Ability to read and comprehend instructions, correspondence, and memos.  Ability to effectively present information in one-on-one and small group situations to customers and other employees.

Math Ability:

Ability to add, subtract, multiply and divide.

Reasoning Ability:

Ability to apply common sense understanding to carry out instructions. Ability to interpret financial reports and spreadsheets.

Core Values:

To perform the job successfully, an individual should demonstrate the following Core Values:

Servant Leadership

Servant Leaders consciously put the needs of others before their own, because to serve people is to value them.

Teamwork through Trust & Respect

Diversity is strength, and when we trust and respect one another we can work as a team to achieve at a high level.

Integrity

Being honest and transparent with people, in an effort to do the right thing within the letter and spirit of the law, drives every action we take and every decision we make.

Commitment to Customer Enthusiasm

Every day we recommit ourselves to the customer experience, and we are empowered to exceed the expectations of our customers.

Passion for Winning

Hendrick’s tradition of winning is based on the idea of striving to be the best, not the biggest, and is therefore defined by how we treat our people.

Accountability at All Levels

Taking ownership of our actions and our decisions allows us to grow as individuals, and support each other as a team.

Commitment to Continuous Improvement

Every day we soften our hearts as well as our egos, in order to seek out and improve upon areas of opportunity within ourselves and our team.

This job description in no way states or implies that these are the only duties and responsibilities to be performed by this employee.  The employee will be required to follow any other instructions and to perform any other duties and responsibilities upon the request of a supervisor.  This job description is subject to revision at the discretion of the company.

Hendrick is an Equal Opportunity employer. Minorities, women, veterans, and individuals with disabilities are encouraged to apply. For more information regarding the EEOC, please visit https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf.