At Children’s Crisis Treatment Center (CCTC), our staff is dedicated to addressing the impact of childhood traumatic events and other challenges. The AP Specialist is responsible for managing the accounts payable function across multiple departments. This role involves processing invoices, expense reimbursements, and assisting with daily financial reporting. The AP Specialist will work closely with management to resolve any payment related inquiries and ensure accurate financial transactions.
Summary of Essential Functions:
- Processes all disbursement transactions including payments to vendors, employee reimbursements, and credit card spending
- Reconciles AP ledger and credit card transactions between Sage Intacct and Ramp each month and makes correcting journal entries as needed in support of monthly close
- Completes AP-related activities in support of CCTC compliance requirements (audit, financial reporting to payers, restricted grant reconciliations, etc)
- Conducts transaction research to answer AP-related questions for vendors and internal stakeholders
- Processes 1099s at year end, obtain W-9's from new vendors where appropriate, and assist with credit applications, certificate of exemptions and W-9's
- Maintains vendor profiles and all supporting documentation in Sage Intacct and Ramp
- Ensures general ledger codes are aligned in Sage Intacct and Ramp
- Special projects when assigned.
To perform this position successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience:
- High school diploma or GED
- 2+ years of experience in a similar role
- Experience with automated accounts payable software applications
- Thorough knowledge of accounts payable practices and procedures
- Ability to investigate and analyze activities and information
- Ability to make decisions based on general policies and procedures
- Strong communication skills both verbal and written
- Self-motivated and detail oriented
- Strong critical thinking and problem-solving skills
- Ability to manage confidential information
- Ability to execute tasks on time in a fast-paced environment
Technical/Computer Skills:
- Proficient in Sage Intacct, RAMP, Paycom and online banking/treasury platform (Citizens)
- Proficient in MS Office Suite
- Proficient in handling office equipment (faxes, copiers, scanners)
- Working knowledge of accounting systems
Skills Required
- High school diploma or GED
- 2+ years of experience in a similar role
- Experience with automated accounts payable software applications
- Thorough knowledge of accounts payable practices and procedures
- Strong communication skills both verbal and written
What We Do
Children's Crisis Treatment Center (CCTC) is a private non-profit agency providing comprehensive behavioral health services to Philadelphia's children and families, addressing trauma and developmental challenges to help them reach their full potential.
