Accounts Payable Specialist

Who Are We?

Have you ever gone into a grocery store or convenience store for things like milk, bagged salads, or frozen pizza? The coolers and freezers you find those and other food products in are what we do!! Zero Zone is a manufacturer of reach-in and open refrigerated and frozen food display cases as well as the refrigeration systems that work behind the scenes to cool the cases, keeping the food fresh! We also make powerful industrial refrigeration systems for food warehousing, pharmaceuticals, and even ice rinks!

Our company is structured across 2 divisions – the Display Case Division, located in North Prairie, WI, Waukesha, WI, and Mukwonago, WI and the Refrigeration Systems Division, located in Ramsey, MN and Dyersville, IA.

What Are We Like?

At Zero Zone, you will be a valued member of the Zero Zone team, able to take ownership of your own career path. We believe in hard work, teamwork, collaboration, and respect, and we have grown through dedication to our Purpose: “Preserving customer valuables through refrigeration.” For over 60 years, we have been a leader in refrigeration, and our people are well known for exceptional customer service. We also believe we are the COOLEST coworkers (pun intended)! This is an opportunity for you to make a difference in the refrigeration industry with one of the top leading manufacturers in the country! Come grow with us!!

What Can We Offer You?

• Vacation and Personal Hours (after only 30 days!)

• Competitive Wages

• Comprehensive Benefits Package (medical, dental, vision, life insurance, STD, LTD, AD&D, HSA/FSA, EAP)

• 401k and Profit Sharing

• 10 Paid Holidays

• Flexible Schedules

• Casual Dress Code

• Wellness Programs and Incentives

• Steel Toe Reimbursement

• Employee Engagement Programs

• One-time Home Computer Reimbursement

• And more!

What Will You Do?

Under the direction of the Accounting Manager, the Accounts Payable Specialist will work on a cross-functional team and play a crucial role in the supplier invoicing process.  The role is responsible for supplier payment workflow, providing accounting support throughout Zero Zone and working to promote continuous improvement throughout the payment process.

Essential Responsibilities:

• Daily/Weekly:
  • Assist with A/P Vouchering
  • Process and verify invoices for payment, ensuring proper coding and approvals.
  • Ensure compliance with company policies and procedures.
  • Prepare and execute weekly check runs, ACH payments, and wire transfers.
  • Maintain A/P Files
  • Supplier Maintenance in IFS
• Monthly:
  • Print and Review Purchased Receipts Not Invoiced Report/Complete offsets
  • Reconcile vendor statements and resolve discrepancies in a timely manner.
• Annually:
  • Assist department with gathering information for year-end audit
  • Setup new annual files
• Other duties as assigned

Requirements for Effective Performance:

• Associate's degree in related field; or equivalent combination of education and working experience. 
• Working knowledge of Excel, Word and Outlook.

Skills/Abilities/Specifications:

• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions and percentages.
• Ability to apply concepts of basic algebra.
• Ability to comprehend simple instructions, short correspondence, and memos. 
• Ability to effectively present information one-on-one to vendors, clients, and other employees of the organization.

Behavioral & Environmental Requirements:

• Maintain a positive work attitude. Zero Zone expects all employees to behave and communicate in a manner which will facilitate good relationships with customers, clients, co-workers, and supervisor.
• Safety toe shoes and safety glasses are required while in production areas.
• Regularly required to sit, stand, and walk throughout the office and production areas; have use of hands and fingers to use a computer, telephone, and other office equipment; reach with hands and arms; and talk or hear. The employee must occasionally lift and/or move up to 10 pounds.