Accounts Payable Specialist

The Opportunity

InCharge Energy is seeking an organized, detail-oriented Accounts Payable Specialist to join our Finance team on-site in Richmond, VA, reporting to the Financial Controller. The ideal candidate has a solid background in accounting transactions and processes, applying generally accepted accounting principles (GAAP). In this role, you will review invoices, match receipts against purchase orders, and process invoices for payment. You’ll also be responsible for weekly vendor payments and daily review/approval of purchasing card and expense report transactions through our third-party platform, Ramp.

This is an excellent opportunity to make a meaningful impact within a growing, mission-driven organization. We're looking for someone who can work independently, is comfortable taking initiative, and can jump in and hit the ground running. Strong Excel skills and a proactive, problem-solving mindset are highly valued.

What You’ll Do

Accounts Payable and Expense Management

• Process invoices, reconcile credit card transactions, and manage expense reports using Ramp
• Reconcile monthly credit card statements
• Prepare weekly payment proposal reports for senior management review and approval

Bank Reconciliation

• Perform preliminary reconciliation of bank account transactions to the general ledger
• Identify and follow up on missing or duplicate transactions

Vendor and Customer Relations

• Build and maintain strong relationships with vendors and internal teams
• Respond to inquiries and resolve discrepancies in a timely manner
• Collaborate to improve processes and communication

Compliance and Administrative Support

• Assist with Certificates of Insurance, credit applications, and required documentation
• Ensure compliance with internal policies and financial regulations
  Provide general administrative and ad-hoc support to the Finance Department

Your Experience and Capabilities

• Associate degree in Accounting or Business, or 1-3 years of related experience
• Familiarity with Ramp and Microsoft Dynamics 365 Business Central a plus
• Strong Excel skills – experience with formulas (e.g., XLOOKUP) and pivot tables preferred
• Excellent problem-solving and analytical skills
• Ability to work independently and manage multiple priorities
• Strong communication, customer service, and interpersonal skills
• Exceptional attention to detail and task ownership
• Highly organized, dependable, and proactive in a fast-paced environment

Work Environment & Physical Requirements

• This position is based in an office setting at our Richmond, VA location
• Must be able to remain in a stationary position (seated or standing) for extended periods
• Must be able to communicate effectively in person and via phone/email