Accounts Payable Specialist

Kodiak Robotics, Inc. was founded in 2018 and has become the trusted world leader in autonomous ground transportation committed to a safer and more efficient future for all. The company is developing an industry-leading artificial intelligence (AI) powered technology stack purpose-built for driverless military and long-haul trucking applications. Kodiak’s unique modular hardware approach integrates sensors into a streamlined sensor-pod structure that optimizes for perception, scalability, and maintainability. The company autonomously delivers freight daily for its commercial customers across the Sun Belt states and for Atlas Energy in the Permian Basin. Kodiak also leverages its commercial self-driving software to develop, test and deploy autonomous capabilities for the U.S. Department of Defense.

The Accounts Payable Specialist is responsible for the day-to-day aspects of Kodiak Robotics, Inc. procure to pay operations and will support the company’s overall finance and accounting team. This role will ensure the timely and accurate processing of vendor invoices, expense reports and payments. Kodiak Robotics, Inc. has a hybrid work environment, and it is required to be in our HQ office at least 2 days / week.

In this role, you will:

• Primary focus areas will include processing accounts payable, credit card, expense reports and accruals
• Review and accurate processing of invoices using Bill.com (3-way matching), including ensuring proper approvals are obtained and verification of verifying sales/use tax rates
• Review and process employee expense reports promptly for timely reimbursement while ensuring compliance with company policies
• Obtain accruals from vendors in a timely fashion
• Schedule and record timely wire payments for international vendors
• Set up new vendors in the system, obtain the necessary documents needed to process invoices for payments, such as W8/W9s, payment/bank details
• Prepare monthly journal entries and related general ledger account reconciliations
• Prepare sales tax, 1099s, and other regulatory filings to ensure compliance
• Issue tax exemption certificates as required
• Support audit requirements
• Maintain a vendor aging report, ensuring all invoices & credits are accurate
• Proactively identify issues and implement process improvements to streamline processes
• Other duties as assigned

Qualifications:

• 5+ years of accounting-related work experience (must have at least two years as Accounts Payable Specialist in the same company)
• Strong attention to detail, high level of accuracy, and ability to understand the purpose of a task
• Effective communication (verbal, listening and written) and organizational skills and ability to multi-task
• Ability to work in a fast-paced environment while managing multiple priorities
• Strong knowledge of AP processes, policies, and best practices
• Ability to maintain discretion and confidentiality at all times
• Operate as a team and/or independently while demonstrating flexibility to changing requirements
• Experience in using Bill.com, Brex and QuickBooks online is a plus
• Experience in the trucking industry is a plus

What we can offer:

• Competitive compensation package including equity and biannual bonuses
• Excellent Medical, Dental, and Vision plans through Kaiser Permanente, Anthem, and Guardian (including a medical plan with infertility benefits)
• Flexible PTO and generous parental leave policies
• Office perks: dog-friendly, free catered lunch, a fully stocked kitchen, and free EV charging
• Long Term Disability, Short Term Disability, Life Insurance
• Wellbeing Benefits - Headspace, One Medical, Gympass, Spring Health
• Fidelity 401(k)
• Commuter, FSA, Dependent Care FSA, HSA
• Various incentive programs (referral bonuses, patent bonuses, etc.)

The annual salary range for this full-time position is $100,000-$125,000 + bonus + equity + benefits. Actual salary ranges will be based on job-related factors, including exact work location, experience, relevant training and education, and skill level. Your recruiter can share more about the specific salary range for the role location or, if the role can be performed remote, the specific salary range for your preferred location, during the hiring process. Please note that the compensation details listed above are base salary only and do not include bonus, equity, or benefits.

At Kodiak, we strive to build a diverse community working towards our common company goals in a safe and collaborative environment where harassment of any kind is strictly prohibited. Kodiak is committed to equal opportunity employment regardless of race, ethnicity, religion, gender identity, sexual orientation, age, disability, or veteran status, or any other basis protected by applicable law.

In alignment with its business operations, Kodiak adheres to all relevant U.S. national security statutes, regulations, and administrative prerequisites. These statutes may impose limitations on Kodiak's capacity to engage specific individuals in particular roles based on various national security-related criteria. Kodiak will provide sponsorship for eligible candidate's. Consequently, the eligibility for this position may hinge on Kodiak's verification of a candidate's residence, U.S. person status, and/or citizenship status. In accordance with these statutes , Kodiak may find it necessary to secure a U.S. government export license before disseminating its technologies to specific individuals. Should Kodiak determine that a candidate's residence, U.S. person status, and/or citizenship status necessitate a license, prohibit the candidate from assuming this position, or otherwise fall under national security-related restrictions, Kodiak explicitly retains the right to either assess the candidate for an alternative position unaffected by such restrictions, under terms and conditions set forth at Kodiak's sole discretion, or, as an alternative, opt not to proceed with the candidate's application.