The Accounts Payable Specialist reviews and processes accounts payable invoices in a timely manner and ensures discounts are taken when applicable. Interfaces with vendors, faculty and staff to pay for goods and services in accordance with established College procedures and guidelines. Reviews and confirms requisitions and supporting documentation for the purchase of products and services submitted in the college’s Enterprise Resource System (ERP) system in compliance with the colleges financial policies.
MAJOR RESPONSIBILITIES:
- Handles all accounts payable functions. Maintains and manages unpaid invoices and outstanding purchase order files.
- Performs vendor invoice data entry into the College’s ERP system while ensuring accuracy with purchase order information.
- Interacts with other Accounts Payable statewide staff with productivity deadlines and cross-coverage.
- Ensures vendor invoices are entered timely and provides follow up to vendors and campus staff on outstanding invoices.
- Interacts with statewide Procurement staff on purchase order change orders, vendor bid exceptions, annual leases and vendor contract management requests.
This is not to be construed as an exhaustive list. Other duties logically associated with this position may be assigned. All responsibilities will be conducted within the parameters of the Family Educational Rights and Privacy Act (FERPA), other applicable regulatory requirements, and professional standards.
Internal Contacts: Finance Office staff, administrative and support staff in the departments of the Office of the President, campus staff, and internal auditors.
External Contacts: College suppliers and service providers.
SUPERVISION RECEIVED: Accounts Payable Statewide Director
SUPERVISION GIVEN: None
HIRE RATE: $18.00 to $22.00 per hour
EDUCATION & EXPERIENCE:
- Associate Degree in related field with a minimum of two years’ work experience required.
- Experienced in use of Microsoft Windows, Word, and Excel required.
- Possessing high quality organizational skills, attention to detail, and the ability to communicate effectively and interact with staff at all levels of the organization essential to success.
Ivy Tech is committed to supporting the well-being, growth, and financial security of our full-time faculty and staff. Our comprehensive benefits package includes:
Health & Wellness
Multiple medical plan options paired with a Health Savings Account with a generous employer contribution
Dental plan with no-cost preventive services and coverage for orthodontia
Vision plan with low-cost exams and allowances for glasses or contact lenses
Employee Assistance Program offering no-cost confidential counseling sessions, legal consultations, financial planning consultations, and other resources
Wellness program with opportunities to earn $250 in Wellness Rewards
Flexible Spending Accounts for healthcare (limited purpose) and dependent care
Retirement & Financial Security
10% employer retirement contribution, fully vested after two years
Basic life insurance equal to annual salary paid by the College, with optional supplemental coverage
Short-term and long-term disability benefits
Educational Benefits
Fee remission for employees, spouses, and dependent children
Tuition assistance for undergraduate, graduate, and doctoral programs
Paid professional development opportunities
Work‑Life Balance
Generous paid time off, including vacation, sick leave, holidays, and winter recess
Flexible work arrangements where available
Paid childbirth recovery leave (8 weeks)
Paid parental leave (4 weeks)
Additional Perks
Eligibility for Public Service Loan Forgiveness
Additional discounts on gym memberships, transportation, and various retail services
Ivy Tech is proud to offer benefits that support your health, your family, and your future—because when our employees thrive, our students and communities thrive too. For more information on Ivy Tech Benefits, visit https://careers.ivytech.edu/benefits.
Note: Employees who re-hire with the College within 180 days of leaving a full-time position with the College may be eligible for additional benefits depending on their bridged seniority date.
Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College’s Title IX Coordinator or to the US Department of Education Office of Civil Rights.
Skills Required
- Associate degree in a related field
- Minimum of two years of work experience
- Experience using Microsoft Windows
- Experience using Microsoft Word
- Experience using Microsoft Excel
- High-quality organizational skills and attention to detail
- Effective communication and ability to interact with staff at all organizational levels
What We Do
Ivy Tech Community College is a public community college system in Indiana that provides technical, vocational, and academic education across more than 70 programs.
