Accounts Payable Specialist

This is not just a job opportunity, this is an opportunity to transform lives!

Summary

Bible League International equips the under-resourced Church to make disciples, transforming lives through God’s Word! Our team is excited about God’s calling on our ministry and serves Him in His mission for the world, with commitment and joy. We hope you will consider His leading in using your God-given gifts and abilities to help fulfill the Great Commission in serving at Bible League International! For more information about Bible League International, visit https://www.bibleleague.org/. Also take a moment and view our careers video to learn more about our culture through our staff at Bible League. 

The Accounts Payable Specialist is responsible for the full cycle of vendor invoices, employee reimbursements, and payment activity across domestic and international operations. This role manages accurate accounts payable processing, payment execution, reconciliation, documentation, and compliance with established financial controls.

Duties

Invoice Processing

• Verify and process vendor invoices, payment requests, and credit memos.
• Assign general ledger codes and route transactions through appropriate approval workflows.
• Conduct final verification and post approved transactions in the ERP system.
• Research and resolve invoice discrepancies and vendor inquiries.

Domestic & International Payment Processing

• Generate and process weekly payment batches, including checks, ACH/EFT, and wire transfers.
• Initiate domestic USD wires and foreign currency payments through bank platforms.
• Execute foreign currency transactions and secure approvals.
• Maintain and authenticate vendor payment instructions, including international banking details.
• Apply internal controls and required approvals when processing payments.

Expense Reimbursement System

• Administer the employee credit card and expense reimbursement system including user setup and access, account coding, policy settings, and approval routing.
• Provide employee support, training, and policy guidance.

Reconciliation & Month-End Support

• Reconcile accounts payable and related balance sheet accounts monthly.
• Investigate and resolve discrepancies between subledger and general ledger.
• Assist with month-end close activities and reporting.

Audit & Compliance Support

• Retain AP transaction documentation in a clear, complete, and audit-ready format.
• Assemble audit documentation for internal and external reviews.

Accounts Payable Process Improvement

• Update Accounts Payable procedures to reflect current and accurate practices.
• Train new employees on AP processes and systems.
• Document AP workflow issues and submit recommended process or control updates for review.

Responsible Use of Technology & AI Tools

• Use ERP, expense reimbursement, reporting, and AI-assisted tools responsibly to support daily AP tasks.
• Evaluate AI-assisted outputs for alignment with company policies and accounting standards before use.

Miscellaneous Responsibilities

• Prepare ad hoc reports from the ERP or expense reimbursement system as needed.
• Process reimbursements from employees or vendors, including account coding and backup documentation, and deliver to the Cash Operations Manager for bank deposit.
• Prepare journal entries as needed to support accounts payable, reimbursement, and related accounting activity.
• Issue BLI tax-exempt letters to vendors and staff. 

Team Support

• Coordinate cross-training with the Accounting Generalist to support AP coverage during absences.
• Assist Fin/Ops team members in the use of the ERP and expense reconciliation program.
• Other duties as assigned by the Director of Global Accounting.

Organizational Relationships

Reports to: Director of Global Accounting

Collaborates with: Finance and Accounting Teams, individuals at all levels of the organization, as well as auditors, vendors, and financial institutions. 

Qualifications 

1. Must be a Christian, having a personal relationship with Jesus Christ. Must also agree with our statement of faith and conduct his/herself in a Christ-like manner.
2. Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred; 3-5 years of accounts payable experience required.
3. Proficiency with ERP systems and expense management platforms.
4. Familiarity with international payments and/or foreign currency transactions. 
5. Strong understanding of general ledger coding and financial controls. 
6. Advanced Excel skills with the ability to navigate related systems effectively.

Key Competencies

• Ownership & Accountability: Takes initiative, follows through, and owns responsibility for assigned work.
• Attention to Detail: Reviews work carefully and addresses inconsistencies before they create issues.
• Organization & Time Management: Balances priorities, monitors open items, and meets expected deadlines.
• Problem Solving & Judgment: Assesses issues, asks appropriate questions, and escalates when needed.
• Communication: Shares information clearly and keeps others informed of questions, delays, or issues.
• Technology & AI Utilization: Uses tools responsibly and verifies outputs before relying on results.
• Confidentiality & Integrity: Protects sensitive information and follows established controls.

Standards of Performance

1. Be at work regularly, avoiding tardiness.
2. Completion of duties in a prompt, efficient, and accurate manner.
3. Work cooperatively with other people.

In day-to-day responsibilities, this position will carry out Bible League International’s core values which are: 

• Prayer – Our relationship with Jesus Christ.
• Calling – God’s call into His work.
• Service – Serving God and others.
• Unity – Working together in unity.
• Integrity – In line with God’s Word in word and deed.
• Vision – A Christ-centered hope and perspective.

Performance Evaluations

You will meet with your manager quarterly in alignment with our fiscal year to discuss your accomplishments and priorities.

Bible League International offers employees a comprehensive benefits package which includes medical, dental, vision, Paid Time Off, Holiday pay, Short and Long Term Disability, Life Insurance, a generous 401k plan, Employee Assistance Program, Tuition Reimbursement, and more. As a part of our Statement of Faith, BLI champions the training and professional development of our employees. We are also Public Service Loan Forgiveness qualifying public service employer. If you want to learn more about this exciting role or if you would like to apply, please visit our careers page.  

We consider applicants for all positions without regard to race, color, gender, national origin, age, disability, marital or veteran status, or any other legally protected status. Bible League International is a nonprofit, non-denominational, faith-based organization. Pursuant to the Civil Rights Act Section 702, the Bible League has the right to hire only candidates who agree with Bible League's Statement of Faith and profess Jesus Christ as their personal Lord and Savior.