Accounts Payable Specialist

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Job Brief

The Accounts Payable (AP) Specialist is the primary point of contact for all vendor inquiries and AP invoices for Austin Wood Recycling and its subsidiaries. 

Key Responsibilities

• Process all vendor invoices and vendor credit applications, outside of those relating to equipment- and maintenance capital-related expenditures
• Develop and maintain a system to monitor purchasing activity within Infor to ensure adherence to company Purchase Order SOP
• Prepare weekly payables for submission to Accounting Manager
• Post all AP payments in Infor
• Post and reconcile recurring vouchers (e.g. rents, finance notes, bank fees, any recurring charges) in Infor
• Manage purchases under the AWR & Thelin VISA and AMEX accounts
• Maintain vendor contract pricing for inventory items within Infor
• Own all accounting close tasks assigned to AP within Infor, to include:
• Monitoring open and past due Infor PO’s
• Coding VISA and AMEX purchases and preparing related journal entries
• AP accruals, including eShipping accruals
• Prepaid adjusting journal entries
• Balance sheet account reconciliation of AP, Vouchers Payable, Notes Payable, Credit Cards, and Prepaids
• Work with Accounting Manager to prepare and file 1099’s
• Gain mastery of the General Ledger to improve consistency and usefulness of financial reporting and analysis
• Lead and join projects to improve the efficiency of approval workflows and increase visibility into our spend, to include:
• Automating purchase requisition and invoice approval workflows
• Integrating eShipping transactions for flatbed shipments, and eventually bulk outbound/inbound shipments
• Assisting with the implementation of production inventory receiving by warehouse team members
• Onboarding vendors to batch ACH file upload

Minimum Qualifications

• 3+ years of accounting experience, preferably in Accounts Payable or General Accounting.
• Experience managing the full accounts payable cycle, including invoice processing, vendor payments, and account reconciliation.
• Working knowledge of general ledger accounting, journal entries, and month-end closing procedures.
• Experience with purchase orders, invoice matching, and vendor account management.
• Proficiency in Microsoft Excel, including formulas, filters, sorting, and PivotTables.
• Experience working with accounting software or ERP systems.
• Ability to manage multiple deadlines while maintaining accuracy and attention to detail.
• Understanding of basic accounting principles, including accruals and prepaid expenses.

Preferred Qualifications

• Associate or bachelor's degree in accounting, Finance, or a related field.
• Experience with Infor ERP.
• Experience in manufacturing, construction, recycling, distribution, or other inventory-based industries.
• Experience preparing 1099 forms and assisting with year-end reporting.
• Familiarity with ACH payments, vendor onboarding, and credit card reconciliation.
• Experience with purchase order compliance and approval workflows.
• Experience implementing accounting process improvements or automation.
• Familiarity with inventory receiving, freight accruals, and purchasing systems.

Benefits

We offer highly competitive salaries and premium benefits as we continue to strive to create a rewarding work environment. Salary considerations are based on qualification and experience.

• Comprehensive Medical, Dental and Vision coverage
• 401K fully vested at year-one – max company match of 4% for team member deferrals of 5% or greater
• Generous Paid Time Off (PTO), Paid Holidays, and Paid Bereavement Leave
• Educational Assistance for Industry-related Certifications

EEO Statement

Austin Wood Recycling is proud to be an Equal Opportunity Employer. We evaluate qualified candidates without regard to race, color, national origin, religion, gender, age, marital status, disability, veteran status, sexual orientation, gender identity, or any other characteristic protected by law. Pre-employment drug screens and background checks apply. Austin Wood Recycling participates in E-Verify.