We are seeking an Accounts Payable Specialist to join our growing team in the West Palm Beach, FL office.
The AP Specialist will report to the Corporate Controller and manage both the incoming and outgoing financial transactions of a company. This role ensures vendors are paid accurately.At WGI, you will find talented, passionate associates providing exceptional service in collaborative, team-driven environments, all while having fun and enjoying the work they do. We work to stay ahead of the curve by investing in the latest tools and technology. As one of the nation’s top consulting firms, we consistently strive to promote efficiency, cultivate a culture our associates can proudly embrace, and empower our associates to advance their career growth at WGI and beyond.
WGI is always looking for remarkable individuals to join our team and help us grow in our vision. If you think you are an innovative, self-motivated team player, and want to shape your community, join our WGI team today!
WGI offers a complete Benefits package including: Medical, Dental, Vision, LTD & STD, Life Insurance, 401k with match, PTO, Holidays, HSA with company contribution, Pet insurance, and Employee Assistance Program.
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Responsibilities- Verify, code, and enter vendor invoices into the accounting system.
- Schedule and prepare electronic transfers, ACH payments, and check runs in accordance with approval thresholds and payment terms.
- Respond to vendor inquiries and resolve billing discrepancies, short-pays, and duplicate invoices.
- Review expense reports for proper coding, receipts, and manager approval.
- Maintain vendor records, including W-9 collection and 1099 tracking for year-end reporting.
- Monitor the AP aging report and flag past-due vendor balances.
- Perform special projects and other responsibilities as assigned.
- High school diploma or GED
- Strong attention to detail and ability to organize and manage multiple priorities.
- Strong analytical and problem-solving skills.
- Strong proficiency in MS Excel and Outlook.
- Exceptional interpersonal, oral, and written communication skills.
- Knowledge of vendor invoicing and project billing practices preferred.
- Basic understanding of accounting software preferred (BST and QuickBooks preferred).
- Experience in engineering, construction, or professional services industry preferred.
Applicants must be currently authorized to work in the U.S. on a full-time basis. We are unable to sponsor or take over the sponsorship of employment visas.
If you have what it takes to join our growing organization and want to be part of a dedicated team, please apply today. In return, WGI provides a competitive salary and an outstanding work environment. WGI is an Equal Opportunity Employer/Veterans/Disabled.
Physical DemandsThe physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in an office setting. Hand-eye coordination is necessary to operate a computer, keyboard and mouse. Use of a telephone headset will allow for virtual communication with team members through Zoom and/or Microsoft Teams. While performing the duties of this job, the employee is often required to sit for prolonged periods, use hands/fingers to handle, feel or operate objects, tools or controls and reach with hands and arms, speak and hear. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
WGI does not accept any unsolicited resumes. Should any 3rd party agency or recruiter forward or submit any resume(s) to a WGI associate without a pre-existing contractual agreement, the submitted resume(s) will be deemed the property of WGI, and no placement fee will be provided.
All agencies and vendors are required to have a signed WGI vendor agreement from the WGI Chief HR Officer permitting them to work directly through our Talent Acquisition team. Obtaining this signed vendor agreement is the only way you will receive payment. Verbal or written commitments from any other member of our staff will not be binding.
All third-party recruiting/supplemental staffing agencies are expected to familiarize themselves and abide by this policy.
Skills Required
- High school diploma or GED
- Strong attention to detail and ability to organize and manage multiple priorities
- Strong analytical and problem-solving skills
- Strong proficiency in Microsoft Excel and Outlook
- Exceptional interpersonal, oral, and written communication skills
- Knowledge of vendor invoicing and project billing practices
- Basic understanding of accounting software, preferably BST and QuickBooks
- Experience in engineering, construction, or professional services industry
- Currently authorized to work full-time in the United States without employment visa sponsorship
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What We Do
WGI is a national design and professional services firm specializing in the construction of public infrastructure and real estate development. Its multidisciplinary workforce includes engineers, land surveyors, landscape architects, environmental scientists, and architects. The company operates across five divisions and more than 23 offices nationwide, collaborating with clients and co-consultants to shape and improve communities through complex planning, design, and development projects.
