Accounts Payable Specialist

POSITION SUMMARY

Responsible for processing vendor invoices, maintaining accurate accounts payable records, coordinating payments, and supporting related accounting and administrative activities. Ensures invoices are properly matched, coded, approved, and entered into the ERP system while providing timely resolution of vendor inquiries and maintaining compliance with company policies and procedures.

RESPONSIBILITIES & DUTIES

· Receive, review, sort, and match vendor invoices to receiving documentation; obtain appropriate coding and approval.

· Obtains and ensures proper account coding and signature approval authorization.

· Enter invoices and maintain accurate accounts payable records within the ERP system.

· Assist with the weekly disbursements listing and process payments.

· Research, reconcile, and resolve vendor statements, payment inquiries, and discrepancies in a timely manner.

· Maintain organized paid and unpaid invoice and vendor statement files.

· Maintain vendor tax information and prepare annual 1099 reporting.

· Identify opportunities to improve accounts payable processes, procedures, and systems.

· Maintain current knowledge of accounts payable practices, procedures, and applicable systems and software.

· Regular attendance, ability to arrive at work punctually, ability to work on-site, ability to work overtime as requested.

· Ability to work cooperatively with other teams.

· Ability to perform multiple tasks concurrently in a fast-paced environment.

All other duties assigned.

OTHER RESPONSIBILITIES

· To ensure Kelvion’s Standard of Excellence, which includes quality, is incorporated into every product we produce.

· Follow all company policies and procedures, including but not limited to Global Code of Business Principles, Code of Ethics and Business Conduct, Vision and Values, Operational Framework

REQUIREMENTS (KNOWLEDGE, SKILLS & ABILITIES)

· Strong analytical, problem-solving, and reconciliation skills.

· Effective written and verbal communication skills.

· Proficiency with Microsoft Office, particularly Excel.

· Experience working with ERP or accounting systems preferred.

· Ability to maintain confidentiality and handle sensitive financial information.

EDUCATION AND EXPERIENCE (required levels)

· An Associate’s or Bachelor’s degree in the Accounting or Finance discipline is preferred.

· Three (3) to five (5) years of Accounts Payable experience required.

PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to stand; reach with hands, arms, and shoulders. The employee is occasionally required to walk; sit; climb or balance; stoop, kneel, crouch, or crawl; and talk and hear. The employee occasionally will be required hand lift and/or move objects up to 25 pounds.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.