The Role
Processes, verifies, reconciles, and pays vendor and subcontractor invoices. Enters invoices into the ERP system, matches invoices with purchase orders, codes statements and expense reports, resolves discrepancies, maintains AP procedures, and communicates with internal teams and vendors regarding account status and payment issues.
Summary Generated by Built In
The Accounts Payable Specialist will receive, process, verify and reconcile vendor invoices and statements, and complete payments.
Essential Duties and Responsibilities
To perform this job successfully, the employee must be able to perform each essential duty satisfactorily and in a timely manner. The following duties are representative of the job but are not all inclusive and other duties may be assigned as needed.
Accounts Payable duties:
· Daily entry of invoices into the Company's ERP platform
· Matches job invoices with purchase orders and submits for approval
· Assigns overhead invoices in system to appropriate personnel for approval
· Review, process credit card and fuel card statements- code, enter, proper back up and pay
· Investigates and resolves problems associated with the processing of invoices and statements.
· Partners with project teams to ensure accurate and timely payments to vendors and subcontractors
· Process expense reports
· Assist with and maintain standard operating procedures (SOP) for AP
· Receives, researches, and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons
· Regularly report to work, on time and prepared to perform all tasks as outlined in job description and / or assigned
· Perform duties in a safe, ethical and legal manner following the policies and procedures as established by the Company.
Qualifications
The following qualifications are representative of the knowledge, skills and abilities needed to perform the job but are not all inclusive.
· Two-year accounting degree or two years of accounts payable or similar processing experience.
· Computer literate with excellent MS Excel, Office 365 skills and a working knowledge of accounting software.
· Strong written and verbal communication, problem solving, and analytical skills.
· Must be able to read, write and understand English.
· Must be able to follow written and verbal instructions.
· Employee must be able to work independently, can exercise independent judgment within defined parameters.
Pence Values
Critical to the success of the Accounts Payable Specialist at Pence, is an understanding of our values. You have many duties and qualifications, but highest among them is acting in a way that reflects Pence authentically to our clients, partners, peers, and subcontractors. Our values are:
1. We forge relationships with mutual respect.
2. We are driven to constantly improve.
3. We succeed together.
4. We give of ourselves to fulfill our purpose.
5. We keep our promises, even when no one is looking.
6. We care for the safety and wellbeing of people.
About
We build peace of mind. We build it through structures and relationships with trust, dedication and collaboration. We are innovative and excited by possibility, yet purposeful and grounded in a tradition of excellence. We seek lasting partnerships with our people and our clients. We take visions and make them tangible. We ask big questions and analyze small details. Our partners and friends know they can count on us. We don’t do ego. We do teamwork. We care about success and happiness. We care about peace of mind.
Skills Required
- Two-year accounting degree or two years of accounts payable or similar processing experience
- Computer literacy with excellent Microsoft Excel and Office 365 skills
- Working knowledge of accounting software
- Strong written and verbal communication skills
- Problem-solving and analytical skills
- Ability to read, write, and understand English
- Ability to follow written and verbal instructions
- Ability to work independently and exercise judgment within defined parameters
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The Company
What We Do
Pence Construction is a general contracting firm that has constructed commercial and industrial buildings throughout Southern California.
