Accounts Payable Specialist

Job Summary

We are seeking a detail-oriented and dependable Accounts Payable Specialist to support daily financial operations for a growing organization. This role is critical for ensuring timely, accurate processing of vendor payments and maintaining strong relationships with external partners.

The ideal candidate is organized, discreet, and comfortable working in a fast-paced environment where accuracy and accountability are critical. This position has a direct impact on cash flow management, vendor relationships, and the integrity of financial records.

Responsibilities

• Ensure timely and accurate payment processing while maintaining strong vendor relationships, compliance, and confidentiality within the accounts payable function.
• Review and verify invoices for accuracy, proper approval, and supporting documentation
• Enter invoices and related data into the accounting system with a high degree of accuracy
• Prepare and process weekly and monthly vendor payments (ACH, check, credit card)
• Reconcile vendor statements and resolve discrepancies in a timely manner
• Perform credit card and bank reconciliations related to accounts payable activity
• Maintain organized and auditable AP records in accordance with company policy
• Generate purchase orders and match invoices to POs and receiving documentation as applicable
• Respond professionally to internal and external inquiries regarding invoices and payments
• Assist with month-end close activities related to accounts payable
• Support audits by providing documentation and explanations as requested
• Provide general administrative or accounting support to senior finance staff as needed

Required Qualifications

• High school diploma or equivalent
• Solid understanding of basic accounting principles and accounts payable processes
• Strong attention to detail and accuracy
• Excellent time management and organizational skills
• Proven ability to work collaboratively as part of an accounting team, partnering effectively with Accounts Receivable, Accounting, and Finance leadership to ensure accurate and timely financial operations.
• Ability to handle confidential financial information with discretion
• Professional written and verbal communication skills
• Proficiency in Microsoft Excel, Word, Outlook, and Adobe PDF
• Experience using accounting software and online financial platforms
• Must be able to pass pre-employment drug screen and background check

Preferred Qualifications

• Associate’s degree in Accounting, Finance, or a related field
• 2-5 years of accounts payable experience
• Experience working in a multi-vendor, high-volume AP environment
• Familiarity with ERP or accounting systems (Acumatica and Traild a plus)
• Strong analytical and problem-solving skills

Benefits:

• Dental insurance
• Flexible spending account
• Health insurance
• Opportunities for advancement
• Paid time off
• Vision insurance
• 401k
• Life Insurance