The Role
Processes and verifies vendor invoices, calculates totals and discounts, assembles payment documentation, maintains accounts payable records, and prepares journal entries. Reconciles vendor statements, investigates invoice discrepancies, supports annual audits and month-end close, and provides clerical accounting support while maintaining confidentiality and meeting deadlines.
Summary Generated by Built In
Job Summary & Responsibilities
DUTIES/RESPONSIBILITIES:
- Handle assigned vendor accounts
- Process invoices, verify financial data for use in maintaining accounts payable records, and provide other clerical support necessary to pay the obligations of the organization
- Clarify any questionable invoice items, prices or receiving signatures
- Obtain proper information and/or data regarding invoice payments
- Assemble invoices to be completed for payment
- Verify and calculate all extensions and totals on invoices (calculating and taking discounts when applicable)
- Review invoices and requisitions for satisfactory payment approval
- Check vendor files for any previous payments
- Maintain copies of vouchers, invoices or correspondence necessary for BRC records
- Prepare journal entries listing invoice number, date, vendor address, item description, amounts and coding per accounting policies and procedures
- Reconcile vendor statements
- Prepare supporting schedules for annual financial audits and as required
- Assist with month end financial close
- Related duties as assigned
HOURS:
Full-time 35 hours per week
- Monday-Friday 9:00am-5:00pm
QUALIFICATIONS:
- BA in Accounting or Finance preferred
- 2+ years' related experience preferred
- Organization, prioritization skills
- attention to detail with analytical skill
- Strong written and verbal communication skills
- Ability to meet deadlines
- Confidentiality
- Problem solving skills
- Ability to complete work on schedule
- High level of comfort and proficiency working with automated financial systems and Microsoft Excel. Experience with an accounting software a plus.
- Basic understanding of principles of finance, bookkeeping and accounting
Skills Required
- BA in Accounting or Finance
- 2+ years of related experience
- Organization and prioritization skills
- Attention to detail and analytical skills
- Strong written and verbal communication skills
- Ability to meet deadlines
- Confidentiality
- Problem-solving skills
- Ability to complete work on schedule
- Proficiency with automated financial systems and Microsoft Excel
- Experience with accounting software
- Basic understanding of finance, bookkeeping, and accounting principles
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The Company
What We Do
BRC (Bowery Residents' Committee) is a leading homeless nonprofit and charity based in New York. The organization is dedicated to providing critical support and services to individuals experiencing homelessness, operating various shelters and comprehensive programs designed to help people transition from homelessness to permanent housing and stability, ensuring that those in need have access to essential resources, healthcare, and long-term care.
